The Executive Assistant will provide administrative support to the Tampa Center (TC) leadership team and the role holder will oftentimes be the first person whom TC stakeholders, Partners, and Clients will meet when engaging with our leadership team or visiting the operations. This position is a critical part of connecting the Tampa Global Services Center with the rest of the Firm.
Responsibilities:
- Perform varying administrative support requiring extreme confidentiality, initiative, sound decision-making, attention to detail, high energy, and flexibility in line with a high-paced deadline-driven team
- Daily administrative support including complex calendaring, travel bookings, and expense processing
- General document formatting including graphics, images, and copying
- Arrange and coordinate schedules, appointments, and meetings (including Zoom and Teams), as required
- Liaise with Office Services/Catering, IT, and other required functions to ensure the seamless delivery of Tampa Center meetings
- Assist with the planning and execution of Tampa Center events, both internal and Client-facing.
- Attend in-person meetings/calls when required to capture outputs for both internal and external meetings
- Prepare presentations, and reports (in Word, PowerPoint, or Excel), draft internal communications, gather information, and conduct required analysis to support these reports, at the direction of the leadership team
- Create communications and administrative support for Tampa Center
- Upload information onto the Tampa Center site
- Flexibility to travel to Firm meetings when required
Experience Required
- Relevant undergraduate degree
- Previous experience working with senior leaders in a professional services environment
- Excellent document processing and technology skills, including extensive experience with PowerPoint and Excel. Experience in an MS Teams environment is a plus
- Excellent spelling and grammar; strong attention to detail
- Exceptional written and oral communication skills
- Ability to work under pressure and tight deadlines
- Adaptability to procedures, processes, and techniques to complete assignments in line with the Center’s activities and goals
- Strong organizational skills to manage calendars and meetings
- Ability to research, digest, analyze, and present material clearly and concisely
- Excellent interpersonal skills and a strong team player
- Confidence and poise in dealing with all levels of the Firm, including the C-level
- Ability to work on your initiative and good attention to detail
- Flexibility and adaptability to juggle a range of different tasks and meet deadlines
- Discretion and an understanding of confidentiality issues
- Experience working with multiple supervisors
- Diplomatic, trustworthy, and tactful
- Enthusiastic and customer service driven
- Ability to collaborate across the Firm
- Ability to deal with ambiguity and navigate in unstructured environments
- Ability to work successfully with many cultures, levels, and experts in the firm
