Executive Assistant
We are looking for an Executive Assistant to support Senior Management. You will manage mostly business related tasks such as creating reports, organizing travel and accommodation, and organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
Assist with all HR functions
Experience in Real Estate Transactions a Plus
Executive Assistant Responsibilities:
- Preparing, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation
- Helping prepare for meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for executives.
- Performing office duties that include ordering supplies and managing a records database.
- Experience as a virtual assistant.
- Opening, sorting and distributing incoming faxes, emails, and other correspondence.
- Provide general administrative support.
Executive Assistant Requirements: Proven experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of entire MS Office suite.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
Job Type: Full-time
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Application Question(s):
- what is your current salary requirements
Experience:
- Microsoft Excel: 5 years (Preferred)
- Microsoft Powerpoint: 3 years (Preferred)
- Executive assistant: 5 years (Preferred)
- Real Estate Administration: 3 years (Preferred)
Work Location: In person
