Urgently hiring
Job details
Salary $55,000 – $75,000 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- Bachelor’s (Preferred)
- Administrative Experience: 1 year (Preferred)
- Real Estate License (Preferred)
Full Job Description
Our growing green building company is looking for a qualified Executive Assistant to add to our mission-driven team. We are passionate about being green on every level and seek to find someone who shares those values. Our ideal candidate will be able to perform the following:
Duties and Responsibilites:
*
Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive’s behalf
- Maintaining comprehensive and accurate corporate records, documents and reports
- Performing minor accounting and bookkeeping duties
- Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
- Answering incoming phone calls in a polite and professional manner and accurately taking messages
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Managing the executive’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters
- Coordinating travel arrangements (both domestic and international) and create trip itineraries
- Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects
Skills and Requirements:
- Have a degree in real estate
- Willing to act as driver for CEO several days per week
- Desire to grow into a larger role in the real estate space
- Time management and ability to meet deadlines
- 2-3 years of administrative assistant experience
- Excellent verbal and written communication skills
- Strong organizational skills and ability to multitask
- Problem-solving and decision making skills
- Ability to act as gatekeeper and escalate relevant information to executives as needed
- Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).
- Ability to work effectively with minimal supervision
- Strong interpersonal skills
- Ability to treat confidential information with appropriate discretion
- Exceptional attention to detail
- Familiarity with Microsoft Office Suite
Job Type: Full-time
Pay: $55,000.00 – $75,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Education:
- Bachelor’s (Preferred)
Experience:
- Administrative Experience: 1 year (Preferred)
License/Certification:
- Real Estate License (Preferred)
Work Location:
- Multiple locations
This Job Is Ideal for Someone Who Is:
- Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
- Detail-oriented — would rather focus on the details of work than the bigger picture
- Achievement-oriented — enjoys taking on challenges, even if they might fail
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Work Remotely:
- No
