Urgently hiring
Job details
Salary $31,399 – $63,909 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- Associate (Required)
- US work authorization (Required)
- Microsoft Excel: 1 year (Preferred)
BenefitsPulled from the full job description
Health savings accountHealth insuranceDental insurance401(k)Flexible spending accountTuition reimbursementPaid time offWork from homeParental leaveVision insurance401(k) matchingProfessional development assistanceLife insuranceRetirement plan
Full Job Description
BigFoot Reduction Inc., is a for profit company, that specializes in reducing the carbon footprint of commercial buildings. Building types include, industrial, infrastructure, government, senior care, education and high-rise office space. BigFoot works with portfolios of properties in the following ways, provides an initial energy consumption audit, provides savings and operational cash flow change recommendations (advisory), and may provide project management solutions and ongoing consulting solutions. BigFoot integrates software, hardware, audit, tax strategy, financing, project management and cloud solutions to its clients for asset improvement and asset tracking.
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level executives.
Executive Assistant’s responsibilities include managing calendars, making travel arrangements, preparing expense reports and any other items requested by executive staff. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Misc. typing and preparation of documents
Requirements
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Associates degree min.
- PA diploma or certification is a plus
- Zoom proficient
- Additional requirements not listed here.
Job Type: Full-time
Pay: $31,399.00 – $63,909.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
COVID-19 considerations:
This position allows for flexibility to work from home and office.
Ability to commute/relocate:
- Tampa, FL 33609: Reliably commute or planning to relocate before starting work (Required)
Education:
- Associate (Required)
Experience:
- Microsoft Excel: 1 year (Preferred)
Work Location: One location
