Recently graduated with a four year degree? Looking to gain 1-3 years of experience to move into your career? Join our team to give you that experience as Executive Assistant and learn Accounts Payable, Accounts Receivable, and Customer Service skills that will allow you to grow in your career!
Executive Assistant duties and responsibilities:
Executive Assistants are responsible for more than just administrative duties. They also typically filter and prioritize client visits or phone calls; manage the schedules of busy executives and communicate on behalf of the executive they support. Other responsibilities include:
- Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive’s behalf
- Maintaining comprehensive and accurate corporate records, documents and reports
- Performing minor accounting and bookkeeping duties
- Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
- Answering incoming phone calls in a polite and professional manner and accurately taking messages
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Managing the executive’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters
- Coordinating travel arrangements (both domestic and international) and create trip itineraries
- Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects
Executive Assistant skills and qualifications:
Effective Executive Assistant candidates should demonstrate particular skills and qualifications. To find a great Executive Assistant, consider including some of these common skills in your Executive Assistant job description:
- Time management and ability to meet deadlines
- Recent college graduate w/4-year bachelor’s degree
- Excellent verbal and written communication skills
- Strong organizational skills and ability to multitask
- Problem-solving and decision-making skills
- Ability to act as gatekeeper and escalate relevant information to executives as needed
- Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).
- Ability to work effectively with minimal supervision
- Strong interpersonal skills
- Ability to treat confidential information with appropriate discretion
- Exceptional attention to detail
- Familiarity with Microsoft Office Suite
Salary:
Competitive salary
Hiring Locations
- St. Petersburg, FL 33716
https://stpete.hcshiring.com/jobs/_7pE32ehmUOB9I796c7zzg?ref=Indeed&title=Executive%20Assistant
