Job details
Salary $20 – $22 an hour
Job Type Part-time
Qualification
- Associate (Preferred)
- Microsoft Excel: 1 year (Preferred)
Full Job Description
Reporting to the CEO & COO, the Executive Assistant will have the drive and ambition to work for a growing company with a start-up feel.
Job is Remote with limited travel to Downtown Tampa 20% of the time.
Responsibilities
The Executive Assistant will be a proactive, service-oriented individual with excellent administrative and organizational skills that can thrive in a fast paced environment
Support your executives with calendar management related to internal/partner/customer meetings and events
Supporting executives in day-to-day tasks; providing any additional support or resources as needed
Organizing and coordinating meetings (calendar coordination, logistics, IT)
Take meeting notes in various meetings; ensuring structure, call-to-action and ensuring follow-through on decisions
Partners with internal and external project team members and/or stakeholders to ensure effective project execution
Handle matters expeditiously and proactively, following through on requirements to successful completion, often with deadline pressures
Adapt to competing demands
Compose and prepare draft documents and correspondence that are sometimes confidential
Review customer facing white papers and proposals for quality and grammar
Work independently on projects, from conception to completion, under pressure at times, handling a wide variety of activities and confidentiality with discretion
Organize, document and communicate important content/document
Qualifications
They are an independent, self-motivated, and objective thinker who doesn’t need a lot of supervision to get the job done
Demonstrated professional maturity and flexibility to readily and independently understand priorities and anticipate needs with strong attention to detail
Emotional maturity; positive, low-stress behavior, in words and actions
Ability to pivot quickly and efficiently between tasks and projects
Proactive, showing initiative, with a “can do” attitude, service-minded, showing good judgment and with a high sense of integrity
Ability to manage conflicting priorities and to deliver on the most critical assignments on time
Excellent stakeholder management skills
Excellent communication skills in English (written and verbal)
Professional demeanor
2+ years experience supporting C-level or senior executives in a business environment, or 2+ years of project coordination
Highly proficient in G-Suite and MS Office (Outlook, Word, Excel, PowerPoint)
High technical aptitude
Highly organized
Able to sit full-time onsite in our offices in Clearwater, FL
Prolonged periods of sitting at a desk and working on a computer
Job Type: Part-time
Pay: $20.00 – $22.00 per hour
Schedule:
- Day shift
- Monday to Friday
Education:
- Associate (Preferred)
Experience:
- Microsoft Excel: 1 year (Preferred)
Work Location: One location
