The Senior Administrative Assistant will support the members of the TTS Legal teams located in New York and Tampa.
Responsibilities:
- Directly support members of the TTS Legal teams located in New York and Tampa
- Manage various team member calendars; arrange meetings and secures meeting rooms
- Arrange conferences, meetings and events as required by the team; establish priorities on behalf of manager or team
- Coordinate travel arrangements; prepare and distribute schedules/agendas for travel
- Assist team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange ground transportation and expense reports
- Handle incoming calls; respond to inquiries
- Order supplies and process invoices through Procure to Pay system
- Process and follow-up on Virtual Requests
- Prepare, reconcile, and track expense reports through T&E system
- Prepare and review materials and correspondence for meetings
- Prepare, reconcile, and track law firm billing through Passport
- Prepare and submit orders on Citi’s Marketplace system on behalf of team members
- Assist with resolution of technical and equipment issues; coordinate resolution of issues with Citi’s help desk
- Maintain and update files/records
- Assist with creation/modification of various documents and reports using software such as Word and PowerPoint
- Handle sensitive materials; maintain appropriate levels of confidentiality
- Perform other duties and functions as assigned
- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm’s reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency
Qualifications:
- Previous office administration experience required (preferably at least 5 years) within a large and complex financial services or similar organization
- Self-motivated and detail oriented
- Consistently demonstrates clear and concise written and verbal communication skills
- Highly proficient in typical office software and communications programs such MS Office (Word, Excel, Outlook, and PowerPoint), Adobe Acrobat and Zoom
- Ability to quickly become proficient with Citi’s internal systems, such as P2P, Citi Travel & Expense, Passport, Workday and Citi Marketplace
- Ability to efficiently multi-task, organize, and prioritize is critical
- Demonstrate consistent follow-through on pending matters and requests
Education:
- Bachelor’s/University degree or equivalent experience preferred
Job Family Group: Business Strategy, Management & Administration
Job Family: Administrative Support
Time Type:Full time
Citi is an equal opportunity and affirmative action employer.
Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Citigroup Inc. and its subsidiaries (“Citi”) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.
View the “EEO is the Law” poster. View the EEO is the Law Supplement.
View the EEO Policy Statement.
View the Pay Transparency Posting
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Effective November 1, 2021, Citi requires that all successful applicants for positions located in the United States or Puerto Rico be fully vaccinated against COVID-19 as a condition of employment and provide proof of such vaccination prior to commencement of employment.
