Your job title: Executive Assistant
Where you will work: Riverview, FL
Who’s the Boss: Comstock Home Group – Keller Williams Realty
Who are we?
The mission of the Comstock Home Group is to provide the premier customer service experience for each home seller and home buyer we work with. Knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. Whether it’s selling a home, searching for a home, or negotiating a contract, each member of the Comstock Home Group is an experienced real estate professional who applies their expert skills to each step of the process to help each client achieve an outstanding result.
Who are we looking for?
The Executive Assistant is an individual who is willing and able to earn the right to be an Assistant Executive. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication.This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit drive and desire to influence;however, the overriding marker of his/her behavior is persistence and stability.
An Executive Assistant is deeply committed to supporting the Comstock Home Group CEO in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the CHG team. As the success of the team grows,this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.
What will you do?
These are the standards a well-above-average performer will maintain orexceed:
- Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
- Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports
- Oversee all contracts through closing
- Create and maintain an operations manual that documents all systems and standards
- Coordinate the purchase, installation, and maintenance of all office equipment
- Be the first point of contact in handling customer inquiries or complaints
- Keep the lead agent informed regarding any problems or issues that need to be handled
- Responsible for hiring, training, consulting, and holding accountable all additional administrative team members
- Proactively maintain and manage all CHG CEOs company objectives and special projects
Essential duties and responsibilities
- System development, implementation, and management
- Information management
- Oversight of contracts through closing
- Customer/Vendor relations
- Bookkeeping (A/R and A/P)
Communications/Interactions
- Lead Agent – daily
- Agent Team – daily
- Administrative Team (as appropriate to team structure) – daily
- Buyers/Sellers/Vendors – as appropriate
Management Responsibilities
- As appropriate to team structure
- All administrative team members
- Oversee all contract
- Management direct to CEO
Knowledge/Skills
- Strong written and verbal communication skills
- Exceptional organizational and project management abilities
- Bookkeeping skills
- Great ability to focus
- Concerned about doing things the right way
- Calm under pressure
- Learning based
- Service-based attitude
- Proven ability to succeed
- High school graduate
- 1–3 years of service and management experience
- 3–5 years of administrative experience
Job Type: Full-time
Salary: $25,000.00 to $40,000.00 /year
Experience:
- Executive Assistant: 2 years (Preferred)
- Administrative Assistant: 5 years (Preferred)
- Relevant: 5 years (Preferred)
- Real Estate: 2 years (Preferred)
Education:
- Bachelor’s (Preferred)
Location:
- Riverview, FL 33579 (Required)
Language:
- English (Required)
Work authorization:
- United States (Required)
Required travel:
- 25% (Required)
Additional Compensation:
- Bonuses
Work Location:
- One location
Benefits:
- Paid time off
This Job Is:
- A job for which military experienced candidates are encouraged to apply
Schedule:
- Monday to Friday
