Summary
The Executive Assistant will provide advanced and complex support for all activities of the CEO, including travel arrangements, meeting schedules, correspondence, reporting, communications with personnel and senior management, and general administrative duties. Coordinate special projects with budgetary responsibility and create/edit PowerPoint presentations.
Essential Functions
- Manage daily schedules/calendars for CEO, schedule meetings and conference calls
- Exercises discretion, confidentiality and independent judgment when handling day to day issues
- Organize complex meetings including partnership with attendees and participants, booking location/AV equipment and catering, organization and communication of agendas, and updating changes to participants
- Research, compile, prepare and edit PowerPoint presentations
- Drafts, submits and compiles all information for key meetings and corporate requests
- Schedule domestic and international travel, car service and hotel reservations, and monitor all changes
- Organize, prepare and submit time and expense reports
- Navigate company resources and interface with various departments
- Establish and maintain organization of correspondence, documents and business records
- Coordinate Special Projects under direction of CEO
- Acts as back-up support to other executive and administrative assistants
- Other duties as assigned
Qualifications
- 5+ years of experience providing administrative support to senior executives
- Excellent written and verbal communication skills
- Detail – oriented and highly organized with the ability to manage multiple tasks under high pressure
- High level of professionalism and sound judgment in dealing with all levels of an organization
- Dynamic, resourceful, thoughtful, and solution-oriented
- Outstanding administrative and organization skills
- Strong ownership evident through responsibility and accountability for end product
- Highly professional telephone presence with a strong customer service focus
- Strong proficiency in PowerPoint, Word, and Excel; strong email and calendaring skills
- Excellent interpersonal skills with a positive attitude
- Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
- Able to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
- Ability to use sound judgment and discretion in order to complete tasks with little to no supervision.
- Strong interpersonal and project management skills
- Highly resourceful and flexible
