Full Job Description
We are looking for an Executive Assistant to perform various administrative tasks and support our Executive Vice President.
The candidate must be resourceful, innovative, and proactive in supporting needs. They must think independently to make decisions under pressure and have good communication skills to share information with their supervisor efficiently and effectively.
Executive Assistant’s responsibilities include but are not limited to managing calendars, making travel arrangements, and preparing expense reports. The best fit will handle all the administrative needs. To be successful in this role, you should be well-organized, have excellent time management skills and be able to act without guidance.
Ultimately, you will contribute to the success of EM Key Solutions, Inc. by providing personalized and timely support to the Executive Vice President.
Responsibilities
- Act as the point of contact among executives, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Plan events
Requirements and skills
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
Supplemental Pay:
- Bonus pay
Experience:
- Microsoft Excel: 1 year (Required)
- Microsoft Powerpoint: 1 year (Preferred)
Work Location: Multiple Locations
