We are a full-service meeting and event management company based in Tampa, FL We are a small, focused boutique company and we strive to provide an exceptionally high level of service. We offer a comfortable and creative work environment while working with very fast-paced clients and projects. Our goal is to create a strong partnership with our clients and consistently go the extra mile to surpass expectations. We are looking for someone to complement our team in the areas of Executive Support & Office Management. This individual must be a high energy individual who is able to multi-task, effectively handle multiple projects, with a strong drive to excel in our company. Our successful candidate will possess a team-player attitude and be detail-oriented with a solid sense of accountability. This person will also be a confident, pro-active thinker, highly organized, and understand the need for confidentiality.
Responsibilities:
- Provide excellent customer service both via phone and email.
- Answer, screen and direct incoming calls
- Manage CEO calendar
- Provide executive support in all aspects of business and event planning
- Creativity in PPT presentations
- VIP Handling for clients
- Manage merchandise orders and process
- Office equipment maintenance (copier and printers — including supplies)
- Kitchen maintenance (daily and weekly)
- Assist team members with destination research, as necessary
- Understand office/phone/email etiquette and professionalism.
- Manage business insurance policies
- Manage office phone system
- Various Event planning projects include, but not limited to arranging transportation, sourcing event production components and collateral/signage
Qualifications Required:
Our ideal candidate must possess excellent computer skills to include Microsoft Office and have overall knowledge, experience and comfort on computers. They must provide superior customer service to both clients and vendors. Attention to detail and organization are critical to success in this position. Creativity, proactive thinking and multi-tasking under pressure are key.
- Strong in Excel
- Strong in PowerPoint and design
- Excellent analytical, organization and communications skills with an ability to interact will all levels of the organization as well as external vendors/customers
- Attention to detail and a demonstrated ability to work well independently
- Must be reliable and pro-active within a fast-paced environment
- Ability to prioritize workload and strong follow-up skills
- Hands-on, team player who possesses a can-do attitude
To Apply:
In order to be considered for this position, please email your cover letter, resume, and salary history and please put Executive Assistant as the subject of your email. Your cover letter should highlight job experience and schooling that pertains to this position.
Job Type: Full-time
Pay: $40,000.00 – $60,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Supplemental Pay:
- Bonus pay
COVID-19 considerations:
All team members must be fully vaccinated.
Experience:
- Executive & Personal Assistants: 4 years (Required)
- Hospitality: 3 years (Preferred)
Work Location: One location
