Job Reference #: 83453_20220527
The Executive Assistant role will support the GVP/Controller within our Accounting team. Requires experience in handling a wide range of administrative and executive support related tasks and ability to work independently with little or no supervision. The role requires expert level written and verbal communication skills, decision making ability and attention to detail.
Note: This role is fully onsite at the Tampa office . No relocation assistance is available for this role, so candidates should be local to the Tampa Bay area.
ESSENTIAL DUTIES
Manages executive calendars and meeting agendas; organizes meetings and conference calls.
Interfaces with other departments, partners, external and internal customers.
Arranges and coordinates all department travel and accommodation reservations.
Completes and processes departmental expense reports.
Prepares and handles various internal and external correspondences. Including but not limited to unemployment, verification of income and scanning of payroll garnishment support
Provides telephone coverage for Department calls and assists in facilitating timely responses.
Creates and maintains an orderly and efficient filing system (hard copy or electronic).
Handles inbound and outbound mail and routine matters without Manager input.
Prepares agendas, coordinates meetings, and prepares meeting minutes.
Acts as central contact on administrative items for a large team; expected to facilitate resolution of such items and requests.
Processes departmental invoices for payment.
Orders and maintains departmental office supplies.
Prioritizes and manages multiple projects simultaneously and follows through on issues.
Effectively plans and organizes team outings and events.
REQUIREMENTS
Education:
Associate’s degree, required.
Bachelor’s degree, preferred.
Experience/Skills:
3-5 years of experience providing administrative support at the Executive level, required.
Strong knowledge of Microsoft Office, Word, Excel, PowerPoint and Outlook, required.
Experience scheduling travel arrangements and processing expense reports, required.
Application Instruction
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you.
https://jobs.bloominbrands.com/executive-assistant-finance-and-accounting/job/19251703?source=Indeed
