Job Type – Full-time
Description
Franklin Street is currently seeking an Executive Assistant to join our team in Tampa, Fl.
The ideal candidate must possess 3+ years of experience in an executive assistant role. Must be proficient in Microsoft Office 365 suite. Ideal candidate will be detail oriented and possess great organizational skills.
Franklin Street is a family of full-service real estate companies focused on delivering value-added solutions to meet the evolving needs of clients. Through a collaborative philosophy of leveraging the resources, expertise, and experience of each of its divisions—Real Estate, Capital, Insurance, Property Management, and Project Management—Franklin Street offers unmatched value and optimal solutions for clients nationwide.
Make your next career move with Franklin Street. With seven lines of business and six offices across Florida and in Atlanta, that perfect opportunity you’ve been looking for is here. We believe in hiring a mix of experienced and new talent to join our team of professionals. Whatever your expertise, wherever you are on your career path, Franklin Street is your destination for success.
Essential Functions:
· Types and produces professional, business correspondence including letters, emails, and memorandums. Proofreads such documents for spelling, grammar, and layout, making appropriate changes as determined.
· Makes recurring updates to databases, reports, and spreadsheets. Research various topics and provides clear, concise summary from credible sources.
· Coordinates and maintains operational information through Microsoft Office 365 products including Outlook, Excel, SharePoint, One Drive, and OneNote.
· Assists in researching and coordinating air travel, lodging, car rental, and other related travel arrangements for internal and external individuals within company policies.
· Manages Outlook “In box” for managing director, identifying urgent emails, and responding where appropriate.
· Maintains calendar including daily & weekly schedule and provides supporting documentation for meetings and key tasks; responds to meeting requests.
· Works independently to support managing director and team members as required.
· Daily communication on high priority items, such as; calendar, projects and other items that may need immediate attention, such as correspondence, forms or contracts needing approval.
· Interact with clients and team members in a professional manner.
· Helps create and produce visual presentations.
· Serves as a liaison with other departments and clients including high-level staff. Handle confidential and non-routine information appropriately.
· Maintains a high level of confidentiality both internally and externally including, but not limited to, conversations, correspondence, reports, meeting content, compensation, contract terms, etc.
· Performs other duties as assigned.
Knowledge, Skills and Abilities:
· 3+ years of experience in an administrative assistant, paralegal or office administrative role, and knowledge of use and operation of standard office equipment.
· Strong organizational skills and the ability to multi-task.
· Ability to read, understand, and proof legal documents such as contracts and agreements.
· Analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
· Continuous attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
· Professional business demeanor and ability to handle confidential and time sensitive information appropriately. Position continually requires demonstrated poise, tact and diplomacy.
· Ability to file effectively, both hard copy and electronic copy materials, to provide speedy access to pertinent information.
· Ability to query, manage, comprehend and provide analysis for large data sets and complex business documents, etc. required.
· Ability to communicate with an internal department and work in a collaborative manner with a diverse team.
· Strong work ethic and the ability to hit set deadlines. Demonstrated ability to adhere to strict deadlines on a daily, weekly, monthly basis.
· Professional business level communication skills including the ability to read, write, speak and comprehend the English language at a fluent and professional level (both in person and over the phone).
· Ability to represent the company professionally in front of guests with a customer service focus.
· Positive spirit and eagerness to take initiative and to take on responsibilities to optimize the team leader’s effectiveness.
· Bilingual (Spanish) a plus, but not required.
Requirements
Educational and Technical Requirements:
· Proficiency in Microsoft Office 365 suite of products required.
· Intermediate knowledge of Adobe creative suite.
· High school diploma or GED required. Some college coursework or degree a plus.
· Ability to touch-type accurately at 50 wpm or higher preferred. Over 45 wpm required.
· Data entry skills are required.
Learn more about Franklin Street and our award-winning culture at www.FranklinSt.com.
Driven by Our Clients, Guided by Our Expertise. Franklin Street offers results-driven, customized real estate solutions with a proactive client-first approach. We are a full-service firm with a small firm feel. From capital and insurance, through sales, leasing, and property management, Franklin Street is fully committed to delivering the integration, expertise, and support you need to succeed.
Drive, Passion, Commitment. We are fiercely dedicated to fostering an environment that promotes our core values of accountability, collaboration, integrity, hard work and innovation. We have high expectations for ourselves and others and care profoundly about supporting and celebrating our teammates and communities.
We are one TEAM. At Franklin Street, we pride ourselves on our culture. We are committed to our communities and operate as one team, one family.
We are invested in you. We encourage our team members to strengthen their capabilities and are invested in the success of everyone’s career.
We win big and celebrate. We take the time to enjoy the progression of each other’s achievements and recognize our collective success. In our culture, hard work comes with exceptional rewards.
Franklin Street offers competitive salaries, medical – including additional discounts, dental, and vision benefits, disability, and life insurance, 401(K), paid time off, and holiday pay. We also love working together to help the community through our company sponsored philanthropy events.
Must be able to successfully pass pre-employment (post offer) drug screen and background check.
Franklin Street and Lighthouse HR Services is an Equal Opportunity Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, or any other classification protected by law.
https://recruiting.paylocity.com/recruiting/jobs/Details/1178969/Franklin-Street/Executive-Assistant
