Full Job Description
Dept Number/Name: 0-0180-000 / Global National Security Institute
Salary Plan: Administrative
Job Code/Title: 4657 / Exec Asst GNSI
Hiring Salary/Salary Range: Commensurate with Experience
Position Number: 00049445
ORGANIZATIONAL SUMMARY:
The Global and National Security Institute is an initiative designed to further place the state of Florida at the forefront of addressing critical issues facing the nation in sectors such as defense, economic and political security, health and human security, infrastructure, and environmental security.
POSITION SUMMARY:
The Executive Assistant (EA) will be the principal assistant to the Director and the Deputy Director for scheduling and coordination.
RESPONSIBILITIES:
Manages the daily, mid, and long-range schedules for the Executive Director and the Sr Director (Deputy Director).
Coordinates all travel for the Executive Director and the Sr Director (Deputy Director).
Manage the flow of information to the Executive Director and Sr Director.
Coordinates with the university system to ensure that the Institute’s schedule is fully integrated both vertically and horizontally with USF processes.
Partners with the Administrative Director (Chief of Staff), assists as required in all administrative aspects of the Institute’s existence, to include the preparation of correspondence and maintenance of a comprehensive archival and filing system.
Other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
Bachelor’s degree and five (5) years of related experience -OR- a combination of equivalent education and experience.
Possesses comprehensive knowledge of subject matter.
Performs work under minimal supervision.
Handles complex issues and problems and refers only the most complex issues to higher-level staff.
SPECIAL SKILLS/TRAINING:
Proven ability to coordinate executive scheduling and travel arrangements.
Proven ability to prioritize scheduled and ad-hoc requests.
Excellent skills with Microsoft Suite (Excel, Word, Power Point, Outlook).
Excellent oral and written communication skills, as well as interpersonal skills.
Time management skills.
