Urgently hiring
Job details
Salary $25 – $31 an hour
Job Type Full-time
Number of hires for this role1
Qualifications
- executive support: 3 years (Preferred)
Full Job Description
About the Company: Are you looking for more from your career? Hiregy connects job seekers with exceptional companies and helps them fulfill their professional goals. You can trust our professional staffing agency to treat you with respect, take time to learn about your skills, and find a match for your experience and aspirations.
Job title: Executive Assistant
Location: Clearwater, 33762
Pay: $31.25
Hours: 8-5 (expected to be able to take calls after work)
Type: Contract to Hire, the contract period may run longer than required on this role since it is a larger more corporate company, whether you move contract-to-hire would be job performance based and when you may move contract-to-hire may be budget related
Benefits during the contract period: https://www.hiregy.com/wp-content/uploads/2020/08/Global-Workforce-Deployment-Benefit-Summary-2020.pdf
Hiregy Associate perks: https://www.people20.com/wp-content/uploads/2020/10/People20Perks-Flyer_Lauren-Dudley.pdf?bulk_email_rid=942&bpmtrackid=2&bpmreplica=0&contactId=f7d0cb3c-319e-4900-8d52-404b72a061f4&bulkEmailRecipientId=e4e725f6-f920-416a-bfd7-e877d8923320
Summary:
This position will assist two executives with administrative transactional work. There is no project management or strategic work in this role.
Job duties:
- Works as partner with Chief Customer Officer and 2 additional SVP’s to organize and manage daily administration to assist and support them in driving the business as needed
- Utilizes time management skills and organization skills to assist with management of department overall
- Perform with sense of urgency management of daily calendar, correspondence, meeting organization, travel and expense preparation
- Seeks to determine most efficient ways for Sr. executives to manage their day
- Ensures Sr. leadership is prepared for meetings with documents and summaries
- Receive and screen communications as needed, including telephone calls and email messages, using independent judgment to determine priority attention and responds as needed
- Respond to inquiries from external and internal clients; escalating customer complaints if/when needed. Drafts correspondence as needed
- Coordinate Travel arrangements for the Sr. executives
- Coordinate Franchisee Conference and other department meetings and activities
- Prepare PowerPoint presentations/coordinate participants for Monthly and Quarterly MPR meetings, Town Hall meetings, etc.
- Arranges corporate travel and meetings by developing itineraries and agendas, scheduling flights, booking other transportation, arranging lodging and meeting accommodations through Egencia
- Handle various special projects and administrative functions as needed
- May perform other duties and responsibilities as assigned in support of the general teams overall
- Acts with discretion and professionalism at all times understanding they are a reflection of the Sr. leadership team
- Other duties as assigned
Requirements:
- Minimum of 3 years of experience as an executive assistant reporting directly to senior management
- Strong skill sin MS Excel and PowerPoint
- Advanced MS Office skills
- Strong organization skills and ability to prioritize tasks
- Must be able to meet deadlines in a fast-paced quickly changing environment
- A proactive approach to problem-solving with strong decision-making skills
- Superior written and verbal communications skills
- Must display professional demeanor and positive attitude
- Background check required
- MS Excel and MS PowerPoint testing required
Job Type: Full-time
Pay: $25.00 – $31.00 per hour
Benefits:
- Health insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- executive support: 3 years (Preferred)
Benefit Conditions:
- Waiting period may apply
Work Remotely:
- No
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