Full Job Description
About us
Glassdoor Best Places to Work: 2019 (#15), 2018 (#40), 2017 (#34)
A premier national full-service, wholesale real estate brokerage. We offer a consistent flow of off-market, private inventory that is sold at fixed pricing. As leaders in our industry, we pride ourselves on always conducting business in the most honest and professional way possible. The deal is never finished until we have done all we can to ensure our customers are fully satisfied. We do this with the utmost integrity and unmatched customer service.
If you are a highly organized administrative professional with experience supporting busy professionals, read on to learn more about this exciting opportunity!
POSITION OVERVIEW
This is a full-time role assisting the Senior Acquisitions Agent in the Tampa office. For this role, you’ll need to live in or near Tampa, FL and be willing to work in our office near the Westshore Mall 5 days per week. Typical hours for this role are 8am-5pm, Monday-Friday; on occasion there is a need to work additional hours on evenings and weekends during busy times throughout the year.
MISSION
The mission of the Executive Assistant is to stay five steps ahead of their leader, tracking all of the administrative details, and clearing the path for him to make his greatest contribution to the business. The Executive Assistant will be a key asset to the Senior Acquisitions Associate by anticipating needs at an exceptionally high level, allowing him to develop vision and strategy for all aspects of the business so that we can reach our revenue and profitability goals.
While repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the Agent’s needs and the needs of the business. The most important responsibility of the Executive Assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity in order to support the initiatives of the Agent.
RESPONSIBILITIES
The Executive Assistant will have the following primary responsibilities:
- A primary responsibility of the EA is to drive the Agent to properties that the company is evaluating for investment purposes. This will be 3-5 hours of the EAs day on most days. The vehicle will be provided by the agent.
- At the properties the EA will be responsible for taking pictures of the property with their phone camera and uploading them to a Google Drive folder.
- Communicating on the Agent’s behalf both internally and externally
- Email management on behalf of the Agent as needed
- Running professional and personal errands and attending in person meetings 3 times per week
- Complex calendar management and scheduling (both personally and professionally) on behalf of the Agent
- Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel, and ordering gifts/flowers, etc.
- Light project management
- Weekly expense reporting through Quickbooks on behalf of the Agent, ensuring to properly file receipts online
PROFICIENCIES
Excellent Driver: It is essential that the EA drive in a safe, comfortable and professional manner while simultaneously keeping track of navigation, traffic and timing. A driver’s license, clean driving record, and auto insurance are a necessity.
Quality Communication: The Agent’s EA must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly both in writing and orally on a regular basis. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include in-person meetings, virtual video calls, GroupMe/Slack messages, text messages and/or emails.
Attention to Detail: EA must have a high level of attention to detail and be very organized.
High Level of Discretion: Since our EA will regularly work with confidential information, discretion and sensitivity regarding financial information is a must.
Team Player: In addition to working directly with the Agent, the EA may also work with members of the Company from time to time. They’ll need to be able to collaborate and communicate well with these team members, maintaining a can-do spirit and not complaining, making excuses, or gossiping.
Anticipating Needs: As a part of our commitment to enabling our Agent to serve our company and customers at the top of his game, our EA will strive to anticipate needs and eliminate friction at work and home whenever possible. This means you know how to stay five steps ahead of your leader, clearing the path for him to make his greatest contribution.
Affinity for Technology: Our executive assistant will be a technologically savvy Mac and PC user and will not be intimidated by learning new technology. Proficiency in the following tech platforms is ideal: GroupMe, Slack, Zoom, Google Suite (especially Google Sheets), Asana, Microsoft Office Suite, Quickbooks.
REQUIREMENTS:
Education: Bachelor’s degree, preferred.
Experience: 2-5 years supporting c-suite executive(s) or busy professionals, ideal
Physical: Ability to bend, reach, and lift boxes and office supplies up to 30 lbs.
Job Type: Full Time
APPLICATION INSTRUCTIONS:
The hiring process will consist of the following assessments after application:
1. StrengthsFinder Top–5 Strengths Report
2. Kolbe A Index Assessment
Job Type: Full-time
Pay: $52,000.00 – $68,000.00 per year
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Tampa, FL 33609: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Google Sheets (Preferred)
Work Location: One location
