Executive Assistant – Imagine Museum (Saint Petersburg)

by | Oct 6, 2021 | Job Opportunities

Job details

Job Type Full-time

Number of hires for this role 1

Qualifications

  • Associate (Preferred)

Full Job Description

Position Title: Executive Assistant

Reports To: Deputy Director of External Relations

Position Status: Full Time

Imagine Museum is a non-profit public charity located in St. Petersburg, Florida that opened in January 2018.

Imagine Museum’s mission is to elevate contemporary American studio glass through research, education, and exhibitions. Featuring preeminent works from the American Studio Glass Movement and an extraordinary selection of contemporary glass sculptures from around the world. Imagine Museum has over 400 significant pieces of glass works on display from their 1500-piece collection. The artwork is dramatically displayed throughout the 34,000 sq. ft. facility.

The Museum hosts multiple events, tours and educational programs designed to inform, inspire and uplift all who visit. Interactive spatial computing opportunities (augmented reality and virtual reality) are part of the memorable visual experience offered. The gallery exhibitions change throughout the year to expose the viewer to new artists and new works from the collection.

Essential Duties and Responsibilities

Imagine Museum is seeking an Executive Assistant to support Marketing & Communication department. This role will be responsible for performing various administrative and clerical duties including:

· Collaborating with the Deputy Director and marketing & communication team, vendors and partners.

· Providing administrative support to the marketing and sales team.

· Coordinate all daily operational and administrative functions for the department.

· Update and organize creative/files.

· Maintaining marketing communication calendar and museum activities calendar.

· Arrange and prepare for meetings, conference calls/video conferences.

· Creating and interpreting a variety of reports. Preparing, formatting and editing a range of documents including creating Power Point presentations.

· Learning and working with various types of software to support digital marketing.

· Support on executive projects as needed

· Understanding company product and brand.

· Understand department goals and strategies and be familiar with each area within the department.

· Be proactive and anticipate department and team needs.

Basic Qualifications

· Minimum 3-5 years’ experience in an administrative assistant role.

· Bachelor’s degree in business administration, marketing or related field.

Additional Qualifications:

· Proficient in Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint) + Zoom/video conference technology.

· Strong, clear communication and writing skills

· Able to multi-task and prioritize several projects and responsibilities in order to meet deadlines.

· Work independently on specific owned projects.

· Basic understanding of marketing function.

· Strong interpersonal skills

· Accuracy/detail oriented

· Highly organized

· Quick learner

· Team player

· Flexibility for overtime if needed

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. While performing the duties stated above, employees are required to interact with staff, the public and others encountered in the course of work. Typical office conditions and the noise level is usually quiet. This is a full-time exempt position. Your regular hours may occasionally vary to meet the needs of Imagine Museum such as arriving early, staying late or working on a weekend.

For more information about Imagine Museum, go to www.imaginemuseum.com

Job Type: Full-time

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • 8 hour shift

COVID-19 considerations:
mask required in common areas

Education:

  • Associate (Preferred)

Work Location:

  • One location

Work Remotely:

  • No

Work Location: One location

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