REQUISITION ID: 2034
LOCATION: Tampa, FLREMOTE ELIGIBLE: Partial RemoteTRAVEL REQUIREMENT: 5% or less
Inovalon is seeking a qualified Executive Assistant to support members of our executive management team. The ideal professional will be responsible for handling telephone calls, maintaining calendars and meeting coordination and performing administrative tasks and duties for Inovalon’s executive management team as they create a footprint in the industry through hard work, high energy, and innovative thinking.
Inovalon is a leading technology company that combines advanced cloud-based data analytics and data-driven intervention platforms to achieve meaningful insight and impact in clinical and quality outcomes, utilization, and financial performance across the healthcare landscape. Inovalon’s unique achievement of value is delivered through the effective progression of Turning Data into Insight, and Insight into Action.
Duties and Responsibilities:
- Provides administrative support with regard to such aspects as document management, construction, preparation, editing, assembly, distribution, etc.;
- Acts as liaison with internal and external clients and contacts;
- Interprets, communicates, and directs information appropriately and effectively;
- Facilitates complex detailed travel plans and creates itineraries and other documents for travel related meetings;
- Prepares expense reports and purchase requisitions;
- Arranges programs, events, and conferences;
- Manages executive’s calendar and independently schedules appointments;
- Assists with creation of presentations and spreadsheets as needed;
- Performs other duties as assigned supporting other administrative functional areas as necessary as well as other department personnel;
- Maintain compliance with Inovalon’s policies, procedures and mission statement;
- Adhere to all confidentiality and HIPAA requirements as outlined within Inovalon’s Operating Policies and Procedures in all ways and at all times with respect to any aspect of the data handled or services rendered in the undertaking of the position; and
- Fulfill those responsibilities and/or duties that may be reasonably provided by Inovalon for the purpose of achieving operational and financial success of the Employer.
Job Requirements:
- 3 years of experience as an Administrative/Executive Assistant;
- Proficient computer skills and calendar management skills including the ability to schedule executive meetings utilizing Microsoft Outlook and internal software;
- Strong organizational, time management, and written/oral communication skills;
- Effective computer skills; and
- Some experience attending mid- level meetings, taking notes and/or minutes, interpreting, drafting and distributing (pending approval) correspondence.
Education:
- Associate degree and/or an equivalent work experience required;
Physical Demands and Work Environment:
- Sedentary work ( i.e. sitting for long periods of time) Exerting up to 35 pounds of force occasionally and/or negligible amount of force ;
- Frequently or constantly to lift, carry push, pull or otherwise move objects and repetitive motions;
- Subject to inside environmental conditions; and
- Travel for this position will include less than 5% locally usually for training purposes.
By embracing diversity, equity and inclusion we enhance our work environment and drive business success. Inovalon strives to reflect the diversity of the communities where we operate and of our clients and everyone whom we serve. We endeavor to create a culture of inclusion in which our associates feel empowered to bring their full, authentic selves to work and pursue their professional goals in an equitable setting. We understand that by fostering this type of culture, and welcoming different perspectives, we generate innovation and growth.
Inovalon is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirement.
The Company maintains a drug free work environment for all of its associates, which includes employees, contractors and vendors. It is unlawful for associates to manufacture, sell, distribute, dispense, possess or use any controlled substance or marijuana in the workplace and doing so will result in disciplinary action, up to and including termination of employment or the contracted relationship.
Consistent with our safety protocols, the company will require a vaccination attestation for fully office-based and hybrid (office/remote) positions. Positions designated as fully remote are exempt from the attestation requirement unless and until such time as an in-office presence is required. These requirements are subject to change as legal and business needs dictate.
