Executive Assistant
- 4519 George Rd, Tampa, FL 33634, USA
- Full-time
Company Description
We are a young, diverse company that thrives in achieving targets and are proud of the great success we have had with our clients.
Job Description
We are looking to hire an Executive Assistant to join our team. We are looking for professionals who seek constant improvement, are willing to take responsibility, and celebrate the wins. Executive assistants typically function as support to high-level executives and managers. You will undertake a wide variety of duties and responsibilities in a number of different industries
Salary range: $46000 – $55000 per year.
Executive Assistant Responsibilities:
- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for executives.
- Performing office duties that include ordering supplies and managing a records database.
- Experience as a virtual assistant.
- Opening, sorting and distributing incoming faxes, emails, and other correspondence.
- Provide general administrative support.
Qualifications
- High School Diploma or equivalent.
- Ability to ask prying questions and diffuse tense situations.
- Proven experience as an executive assistant or other relevant administrative support experience.
- More education or experience may be preferred.
- Understanding of company products, services, and policies.
- Proficiency with computers, especially with CRM software, and strong typing skills.
- Strong time management and decision making skills.
- Adaptability and accountability.
- Fluency in multiple languages may be desired.
Additional Information
- This is not a remote job
- Disability Insurance
- Employee Assistance Program
- Employee Discount
- Flexible Schedule
