Job details
Salary $15 – $25 an hour
Job Type Full-time
Number of hires for this role 1
Qualifications
- High school or equivalent (Preferred)
- Microsoft Office: 1 year (Preferred)
Full Job Description
*Please note that applicants that do not provide a short professional writing sample or a sample communication email will not be considered.*
Description:
We are seeking a detail-oriented Executive Assistant to oversee our daily operations, ensure our business runs efficiently, provide great customer service and run our Compliance Department. Our ideal candidate is independent, self-motivated, and a problem solver with excellent communication skills. This is an exciting opportunity to be part of a team focused on growing an expanding company.
Responsibilities:
- Processing documents to ensure compliance with industry and brokerage standards.
- Tracking appointments.
- Answering phones in a pleasant and professional phone demeanor while taking detailed messages.
- Maintaining, utilizing, and sharing document tracking in spreadsheets.
- Communicating in a courteous and effective manner with agents, administrative staff, and broker.
- Tracking the status of files to completion.
- Handling sensitive financial information.
- Responding to emails in a professional manner.
- Using problem-solving skills to resolve any issues that arise.
- Ability to adapt to the needs of our office and provide assistance where needed.
- Organizing team meetings and agendas.
- Tracking incoming mail.
- Assisting in coordinating office events.
- Ensuring the office is tidy and prepared for business.
- Payment and service management.
Qualifications
- Required: High School Diploma.
- Preferred: Bachelor’s Degree.
- Preferred: prior document processing experience.
- Preferred: prior real estate background.
- Desired Qualities in an Ideal Candidate:
- Self-motivated
- Independent
- Time management prioritization
- Problem solver
- Proactive
- Project management skills and ability to follow through to completion
- Basic computer skills including the use of Microsoft and Google programs
- Customer service skills
- Ability to multitask and prioritize.
- Organizational skills
- Strong communication skills
- Forward-thinking
- Ability to work independently and collaboratively.
- Reliable and punctual.
Job Type: Full-time
Pay: $15.00 – $25.00 per hour
Benefits:
- Paid time off
Schedule:
- 8 hour shift
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Google Workspace: 1 year (Preferred)
Work Location:
- One location
Work Remotely:
- No
