Executive Assistant / Luxury Coastal Living – Keller Williams On The Water (Bradenton)

by | Feb 1, 2018 | Job Opportunities

$20,000 – $30,000 a year – Full-time, Part-time
Company Summary

Luxury Coastal Living Group is a growing Real Estate group with Keller Williams On The Water in downtown Bradenton.

Keller Williams was named the Happiest place to work in 2017 by Forbes.

Keller Williams just reached the #1 Real Estate company by agents, volume and now units.

Job Summary

Our mission is to create a first class buying and selling experience for our clients and we are seeking an Administrative Assistant Director of Operations who is passionate about helping us reach our objectives, supporting the team, and building an empire while creating a life worth living. The ideal candidate will have experience in administration in real estate, leasing, title or mortgage or management. The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must. We are seeking someone who adheres to the highest ethical standards, possesses impeccable attention to detail, exhibits an exceptional professional manner, language and ability to speak confidently and eloquently. If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work, ability to multi-task and solve problems. There is opportunity for advancement for someone who desires to contribute to the growth and refinement of the organization they work with. This is an excellent opportunity to contribute to the growth of an organization while advancing along with it. Seeking candidates with experience in Real Estate or with experience in administration, business administration,

Compensation

$20,000 to $35,000 Full Time based on experience with opportunities to grow with bonuses, Open to Part Time Candidates with the prospective of growing with the Company to Full Time Director of Operations

Executive Administrative Assistant

1. Primary Objectives

  • Build, implement and manage all systems for the sellers, buyers, lead generation, database management, information management and back office support.
  • Oversee all contracts through closing
  • Create and maintain an operations manual that documents all systems and standards
  • Coordinate the purchase, installation and maintenance of all office equipment
  • Be the first point of contact in handling customer inquires or complaints
  • Keep the lead agent informed regarding any problems or issues that need to be handled

2. Responsibilities and Duties

  • System development, implementation and management
  • Oversee all listing files and listing marketing (Brochures, flyers, online marketing, etc)
  • Manage website, blog posts and all social media
  • Compile and distribute weekly.monthly reports to clients (buyers and sellers)
  • Send out weekly reminders of upcoming critical dates via email
  • Prepare spreadsheets of weekly/monthly sales statistics, and expense reports
  • Scheduling showings, following up with agents, sellers and buyer obtaining feedback
  • Oversight of contracts through closing
  • Customer/Vendor relations
  • Bookkeeping

3. Key Skills

  • Strong written and verbal communication skills
  • Exceptional organizational project management abilities
  • Extremely Organized and able to keep lead agent organized
  • Technology savvy and able to learn new programs quickly and able to troubleshoot common issues, proficiency in Word, Excel, PowerPoint, and Google Suite products
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Ability to access, prioritize and act quickly
  • Learning based and solution oriented
  • Service-based attitude
  • Must have transportation, Valid DL
  • Minimum Associates Degree required
  • 1-3 year administrative experience preferred
  • Must have a resume, cover letter and references

Job Type: Full-time

Salary: $20,000.00 to $30,000.00 /year

Required experience:

  • administrative support: 1 year

Required education:

  • Associate

Job Location: