Waterside Staffing is currently searching for highly skilled and qualified Executive Assistant for a well-respected professional services firm located in the South Tampa area. The Executive Assistant is responsible for the performance of a variety of administrative and clerical services in a fast paced and professional office environment while working within a small team setting. This role will be directly interacting with confidential information, current and prospective clients, and a variety of sensitive issues daily. This established company is a market leader in the Tampa Bay area and has been privately owned and operated for over 20 years. This company prides themselves on professionalism, confidentiality, and flawless coordination daily.
This full-time hourly position if perfect for a skilled and professional Executive Assistant who is looking for a stable company in the South Tampa area.
**Due to the size of this company, there are no medical benefits offered through the employer at this time. Therefore, this position will be treated as a 1099 for tax purposes. However, this firm does offer a competitive hourly full-time wage, significant bonus potential, and flexibility working from home during part of the week.
Executive Assistant Responsibilities:
- Provide administrative support to multiple members of the executive team to assist with documentation management, office/clerical duties, and interacting directly with clients and vendors.
- Proactively engage clients and prospective clients to ensure all data has been received and requests for information executed.
- Prepare, manage, audit and update document and information intake for new engagements.
- Prepare agreements and forward to appropriate parties (Confidentiality, Non-Disclosure, Exclusive Authorization, Fee and other agreements)
- Respond to requests for information, quickly and accurately (financial statements, P&Ls, balance sheets, industry, market, corporate, etc.)
- Maintain and update proprietary CRM.
- Provide support for marketing activities including target list preparation for new engagements.
- Create, maintain and update communication schedule for current clients as well as potential clients.
- Provide consistent monitoring of email, calendar, phone calls and messaging.
- Provide time appropriate course of action to ensure prompt communication, scheduling, changes, etc. (including meetings, conference calls, webinars, etc.)
- Prepare and execute internal reporting
- Identify and drive process improvements
- Using various software tools to include; MS Office Suite (PowerPoint, Excel), and a CRM software package specific to this industry.
Executive Assistant Requirements:
- 4 or more years of current and relevant experience in an executive administrative role
- Experience in a professional services industry as a key contributor preferred (i.e. law firm, real estate investment firm, engineering firm, CPA firm, etc.).
- Experience with a CRM software package preferred (Salesforce, MS Dynamics, etc.).
- Stable job tenure
- Expert skill set with Microsoft Office Suite
- Must be able to communicate accurately and effectively, both verbally and in writing
- Must have demonstrated ability to be highly organized and detail oriented
- Excellent customer service and time management skills
- Ability to multitask in a high-profile environment
Executive Assistant Benefits and Compensation:
- Competitive full-time hourly wage (40 hours), and performance related bonuses
- A partial “work from home” schedule will be agreed upon once the employee has been established.
- This is an hourly position that does not offer benefits currently
Waterside Staffing is a Tampa Bay and Sarasota based professional placement agency. We are dedicated to this market, and our success comes from our years of experience in accounting and finance, as well as a genuine understanding of what our candidates care about. Our candidate relationships are long-term and ongoing based on our dedication and accuracy in our process. Please see us at www.watersidestaffing.com for more information.
Job Type: Full-time
Salary: $25.00 to $30.00 /hour
Experience:
- Executive Support: 2 years (Preferred)
Education:
- Associate (Preferred)
Additional Compensation:
- Bonuses
