Full Job Description
The Duarte Firm – Business Law & Litigation, a Tampa, Florida-based law firm, seeks a full-time qualified Executive Assistant/Paralegal with 3+ years of experience.
The firm represents clients in state and federal courts throughout the state of Florida. The firm also serves as general counsel to emerging and medium-sized businesses.
Overview
The position involves performing a wide range of business and personal administrative tasks from client intake, managing the firm’s email and scheduling, data entry, coordinating business development and marketing efforts, and general legal administrative and paralegal duties. The role regularly interfaces with clients, referral sources, and other third parties.
The ideal candidate is a problem-solver, well organized, self-motivated, able to multitask, and committed to producing outstanding work product.
Compensation is comprised of a base salary of $45,000 – $55,000, annual bonus, and spot bonuses throughout the year. The position also offers benefits.
Responsibilities
- Maintains calendar for the firm’s Managing Partner, regularly arranging meetings, conferences, deadlines, and appointments.
- Screens telephone calls and performs client intake duties.
- Opens and reviews all business mail directed to the firm and Managing Partner.
- Drafts responses to routine inquiries and forwards items, as needed, to Managing Partner.
- Lead contact for legal billing/invoicing, reporting, budgeting, and collections.
- Responsible for law firm engagement process including conflict checks, coordination of engagement letters for new clients, and maintaining internal law firm database.
- Prepares correspondence, memorandums, and reports from attorney notes.
- Files pleadings electronically in state and federal court, assists with written discovery, prepares attorney materials for depositions, hearings, and other court appearances.
- Maintains confidentiality of privileged information obtained in the course of job duties.
Qualifications
- Minimum of 3+ years of experience as an Executive Assistant or Paralegal is required.
- Certificate of Completion from a paralegal program approved by the American Bar Association is preferred.
- Working knowledge of Outlook and MS Word is required. Working knowledge of Adobe Acrobat Pro DC, Excel, PowerPoint, and online legal research databases/practice management software (e.g. Westlaw, Practical Law, Practice Panther, etc.) is preferred.
- Strong interpersonal skills, the ability to build relationships, and the interest in becoming an integral part of practice management for the firm.
- Must possess exceptional organizational abilities, attention to detail, initiative, and the desire to think creatively and get things done effectively and efficiently.
Visit our website to learn more: www.duartefirm.com
Job Type: Full-time
Pay: $45,000.00 – $55,000.00 per year
Benefits:
- Health insurance
- Paid time off
- Professional development assistance
Schedule:
- Monday to Friday
Supplemental Pay:
- Bonus pay
Experience:
- Paralegal and/or Legal Assistant: 3 years (Preferred)
Work Location: One location
https://www.indeed.com/jobs?q=paralegal%20&l=Tampa%2C%20FL&fromage=1&vjk=1ad779b26a1b2c74
