Job details
Salary From $50,000 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- Associate (Preferred)
- Clerical: 4 years (Preferred)
BenefitsPulled from the full job description
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching
Life insurance
Referral program
Retirement plan
Full Job Description
Duties/Responsibilities:
- Provides direct support to the Division President in assistance in calendar management, communication to departments, and special projects as assigned
- Maintains filing systems as assigned
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
· May conduct research to assist with projects or inquiries
- Responds to and resolves administrative inquiries and questions
- Records and distributes minutes or other records for meetings when needed
- Maintains office supplies and coordinates maintenance of office equipment
- Responsible for distribution of correspondence, and the processing, tracking, and payment of invoices
- Reconciliation of credit card statements
- Responsible for the planning and execution of office/department events
- Assists with onboarding and conducting New-Hire Orientation for the Tampa Division
- Liaison between Tampa Division and Corporate Human Resources; responsible for answering and assisting with general HR questions and escalating when necessary
- Will be cross trained across all division departments to provide support in the case of an absence or business need
- Performs other related duties as assigned
Position Requirements:
- Detail-oriented and professional
- Exceptional organizational and communication skills
- Basic understanding of office equipment
- Basic understanding of clerical procedures and systems such as recordkeeping, filing, and invoicing
- Ability to work independently and reliably, and maintain a high level of confidentiality when working with sensitive subjects
- Flexible and adaptable in various situations and when working on different types of projects
- Ability to organize and prioritize tasks including delegation of tasks when appropriate
Education and Experience:
- Associates degree required, Bachelor’s degree in related field preferred
- Three to five years of experience in a related role required with some supervisory experience preferred
- Advanced proficiency with Microsoft Office Suite, specifically in Word, Excel, Outlook, and Power Point
With a 30+ year commitment to delivering breakthrough customer experiences, seizing initiatives, achieving results, and continuous learning, our award-winning company, Park Square Homes, has an opportunity for a talented Executive Assistant to join our team. Known for our entrepreneurial spirit, we have a strong culture rooted in trust, integrity, open communication, and respect, and we make it a point to use good judgment, fairness, and common sense to meet our challenges. Attracting top talent who can thrive in a fast-paced, entrepreneurial, family-oriented, efficient, and team-focused environment contributes to our success.
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Education:
- Associate (Preferred)
Experience:
- Clerical: 4 years (Preferred)
Work Location: One location
