Urgently hiring
Job details
Job Type Full-time Contract
Number of hires for this role 1
Qualifications
- Bachelor’s (Preferred)
Full Job Description
Assistant acts as a personal concierge for the family handling their personal and business affairs and catering to their lifestyle needs.
This position requires a high level of energy, integrity, confidentiality, professionalism, and ethical standards. Candidate will have excellent communication and interpersonal skills, be tech-savvy and detail oriented. The job requires good time management and organizational skills, must easily adapt to changing and multiple priorities.
Duties will include but not be limited to administrative, general bookkeeping, travel and event logistics, calendar management, meeting preparation, records management, organization, and general support for members of the family.
RESPONSIBILITIES
· Plan commercial and private travel, documenting details in written itinerary.
· Assist with general accounting matters as it relates to both personal and family
· Requires local errands for bank deposits, post office, shipping, office supplies, seasonal and special occasion personal shopping and gift wrapping.
· Must demonstrate a willingness and ability to constantly learn and develop new skills.
· Create and maintain organized files, reports, and books.
· Complete special projects. Some of which involve gathering, analyzing, and reporting data to make recommendations.
· Assist in the gathering of year-end tax information for accountants and tax return processing.
· Work closely with the property manager and employees of the office.
· Coordinate hiring logistics of new employees.
· Process payroll, maintain payroll records and employee files.
· Manage all compliance issues such as state and federal requirements, licensing and insurance renewals, permits and legal requirements, etc.
· Manage the flow of business communications for business projects.
· Responsible for an organized and efficient office structure to include general maintenance, properly working equipment and supplies.
SKILL SET
Minimum 5 years employment in executive level office or financial services administration with strong experience in travel planning, general bookkeeping, online banking and bill paying, financial reporting, and project management. Advanced education or degree preferred. State of Florida Notary authorization.
Background check and drug screening required.
Software: Microsoft Office Suite, QuickBooks, Intuit Payroll, Outlook Email and Calendar, PowerPoint.
Job Types: Full-time, Contract
Benefits:
- 401(k)
- Paid time off
Schedule:
- Monday to Friday
- On call
Supplemental Pay:
- Bonus pay
Ability to Commute/Relocate:
- Palm Harbor, FL 34683: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- What is your salary expectation?
- Why are you interested in this position?
Education:
- Bachelor’s (Preferred)
Work Location:
- One location
Work Remotely:
- No
