*This position is for Tampa, FL only applicants
Who We Are
PracticeSuite is a national, fast growing cloud computing software company based in Tampa, FL that provides practice management and electronic health record software to medical professionals in private practice.
In PracticeSuite we are committed to hiring and retaining talent, which is why we invest in our employees through competitive pay, great healthcare and many other benefits.
The Executive Assistant position will play an important role within the sales team. This position will be responsible for working directly with our CRO and Sales Team, handling different tasks, like creating reports, organizing conference calls, building presentations, managing calendars…
Job Duties:
- Provide administrative support to the CRO and sales teams to maximize efficiency, ensure successful day to day operations and ensure excellent customer service
- Project coordination/management of sales admin
- Process, document, and track expenses/invoices/check requests in timely manner; keeping compliance requirements in mind
- Manage and coordinate all logistics of Group Meeting Events for VP/IW; set-up, create invite/sends, material, follow-up, tracking
- Create, develop, and analyze Sales and Activity Reports for CRO
- Heavy Data Integrity including research, rep lists, campaigns, leads
- Manage the sales deparment Webinar/Conference Call approvals, following compliance guidelines
- Assist in managing CRO calendar, setting up conference and calls
- Proficient in Hubspot and Microsoft Office
- Assist in creating training guides and procedures
- Assist in tracking of Compliance requirements
- Provide statistical reports to CRO
- Complete miscellaneous tasks including copying, faxing, ordering supplies, answering and screening calls
- Be an active participant in solving problems that come up in the department
- Analyze situations and offer possible solutions
- Ability to anticipate the sales team needs and proactively bring together appropriate people and resources
- Other duties as assigned
Requirements:
- Excellent communication abilities are essential
- Strong decision making and problem-solving ability
- Maintain extreme confidentiality
- Meet strict deadlines
- Extreme detail and accuracy oriented
- Ability to work in a fast-paced environment
- Excellent verbal and written communication skills
- 4 years business experience required and/or four-year college degree required
- 2 – 5 years Sales Assistant experience required
- Excellent computer skills: Microsoft Products (Word, Excel, Outlook), Hubspot, SalesForce are a must
- Type: Full-time
- PracticeSuite is proud to offer Health, Dental, Vision, Disability and Life Insurance. All employees qualify for 401K after a year of service.
- This position requires a background clearance check
- Location: Tampa, FL only
- Please visit our website to learn more about the company at www.practicesuite.com
- PracticeSuite, Inc. is proud to be an equal employment opportunity employer. We cherish diversity and do not discriminate based on gender, sexual orientation, gender identity, religion, race, veteran status, disability status, or any other characteristic beyond applicable law.
