Job Summary
A major need for help prioritizing and managing macro and micro-tasks due to the present abundance of opportunity for business development. The ability to gauge the capacity of taking on more tasks and a skill set to assist in deciding when to take on new projects or pass.
The most pressing qualities are as follows:
- Organization
- Follow through
- Drive and motivation
- Ability to work independently in a deadline driven environment
- A high intellectual curiosity to learn the industry
Bring in a more procedural atmosphere to a to currently relaxed enterprise. The office currently lacks an organizational leader or whip, so to speak, and we need somebody who thrives on keeping a tight schedule and maintaining impeccable order when thrown tasks from multiple directions. A need for the methodical and deliberate execution of tasks prioritized intuitively.
Self-starter who is able to work diligently, independently, and with little supervision.
This is a skilled position that requires the willingness to learn the industry and ultimately cultivate the skillset and expertise necessary to make both well informed and intuitive decisions on behalf of the owners.
The expectations are that beyond what would be required of a strictly-clerical desk job.
The hope is for a permanent position who becomes an integral part of the team. He or she will become an extension of the C-suite in terms of presenting ideas to colleagues or potential partners and making important decisions on their behalf as needed.
This position will be primarily reporting to two partners that own multiple businesses in
- Private Equity
- Debt Settlement
- Real Estate Finance/Hard Money
- Development
The position is the primary point of contact for all matters pertaining to the COO/CEO. Provides confidential high-level administrative support to Advisory Board. Types drafts, assimilates and distributes correspondence for COO/CEO. Maintains corporate files and proper filing of all correspondence. Serves as Administrative liaison to the Advisory Board.
A significant level of trust and diplomacy and the ability to build relationships with investors is required for the position. Must be highly professional and possess the ability to conduct In-depth dialogues, conversations, and explanations with customers, all levels of associates, and outside contacts. Communications may be of a sensitive and/or highly confidential nature and is a normal part of the day to day experience. Communications can involve motivating, influencing, educating and/or advising others on matters of significance.
The ideal candidate must possess excellent written and verbal communication skills with proficiency in Microsoft Excel, Word, and PowerPoint and a thorough understanding/familiarity of QuickBooks.
Responsibilities and Duties
- Salary Negotiable and profit sharing is available
- Real Estate transactional background Closings/Contracts/Title
- Understanding of Real Estate Related Documents including Title and Mortgage Docs
- Incredibly Well Organized
- Able to follow up on Invoicing and Accounts Receivable
- Proficient in Microsoft Office especially Excel
- Financial background and Proficient in QuickBooks
- Understanding of paperless organization, tech and database management
- Paperless office greatly reduced by digitalization excluding original legal documents
- This position holds opportunities for advancement
Qualifications and Skills
Three years of experience in related positions with a minimum of one-year Executive Assistant experience working with high-level executives is preferred. A college degree in a business-related field is not required but desired.
Job Type: Full-time
Salary: $40,000.00 to $60,000.00 /year
Experience:
- Real Estate Closing or Purchasing Related: 1 year (Required)
- Excel: 3 years (Required)
- Investment Fund or Private Equity: 2 years (Required)
- Executive Support of Office Management: 1 year (Required)
Location:
- Tampa, FL (Required)
