Executive Assistant–2203148
Description
Job Summary
Raymond James is looking for a corporate Executive Assistant with specialized knowledge and skills obtained through experience and/or specialized training to provide advanced, diversified and confidential administrative support to multiple assigned executives at the senior vice president or equivalent level with responsibility for a major organizational function.
Guidance is provided to perform varied work that is somewhat difficult in nature requiring evaluation, originality and ingenuity to make moderately complex decisions. Resolves or recommends solutions to complex problems. Extensive contact with internal and external customers is required to identify, research, and resolve problems.
Responsible for answering the executive team phones, preparing correspondence, processing expense reports, reconciling Corp Amex expense accounts and processing invoices. Schedules and coordinates meetings, events, interviews, appointments and similar activities which may include travel and lodging arrangements. Manages calendar via Microsoft Outlook. Prepares and assists in reports when requested by performing information gathering. Organizes manages and tracks multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment.
Additional responsibilities include the oversight of the new hoteling floor space on a pilot program.
Qualifications
Qualifications:
Must possess strong business judgment and communication skills needed to interact with a variety of associates and job functions.
Must be highly organized, analytical, strategic, and resourceful.
Must be detailed oriented with a proactive and follow-up work-style
Strong scheduling / coordination skills and comfortability with last-minute changes/requests.
Thrive in a fast-paced, quickly changing environment with an optimistic approach to work and life
Extremely proactive and able to take initiative and work efficiently with little direction
Demonstrate discretion, confidentiality, a professional manner, and high-level interpersonal skill.
Possess the ability to handle time-sensitive information and stressful situations.
Experience providing support to multiple individuals, locally and remotely with the ability to balance and maintain workload.
Ability to manage and route high priority calls to appropriate individuals, exercising good judgment.
Experience with expense reporting systems and travel systems
Ability to anticipate the needs of manager and complete tasks with strong attention to detail.
Advance knowledge of MS Office applications (in particular Outlook), Visio, and experience with an expense report system & travel system.
Working knowledge of iOffice application for hoteling is a plus.
Work independently as well as collaboratively within a team environment.
Competencies:
• Managing Work: Effectively manages time and resources to ensure that work is completed efficiently.
• Initiating Action: Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; proactive.
• Contributing to Team Success: Actively participates as a member of a team to move the team towards the completion of goals.
Educational/Previous Experience Requirements:
• High School diploma or Associates Degree with (10) ten-years of experience providing administrative support to senior level management in a major function within a large financial planning, technology organization, service industry organization.
• Or an equivalent combination of education, training or experience.
Licenses/Certifications
• None required.
Travel
Travel Required: No Travel Required
Raymond James Guiding Behaviors
At Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm’s core values of client-first, integrity, independence and a conservative, long-term view.
We expect our associates at all levels to:
• Grow professionally and inspire others to do the same
• Work with and through others to achieve desired outcomes
• Make prompt, pragmatic choices and act with the client in mind
• Take ownership and hold themselves and others accountable for delivering results that matter
• Contribute to the continuous evolution of the firm
At Raymond James – we honor, value, respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic self, our organization, clients and communities thrive, it is part of our part of our people-first culture. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.
Job
Technology
Primary Location
US-FL-St. Petersburg-Saint Petersburg
Other Locations
US-FL-Clearwater-Clearwater, US-FL-Tampa-Tampa, US-FL-Tampa-New Port Richey, US-FL-Bradenton-Bradenton
Organization
Technology
Schedule
Full-time
Shift
Day Job
Travel
Yes, 5 % of the Time
