The Executive Assistant I (Executive Assistant”) uses experience and professionalism to support executives with daily responsibilities. The position’s primary focus is to provide outstanding administrative support, while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality.
Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.
Duties and responsibilities, as they align to Ryan’s Key Results
People:
- Acts as an extension of the Executive dealing with colleagues and clients in the utmost professional manner
- Maintains communications (email, written, phone, and fax) while Executive is traveling
- Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.
Client:
- Handles all calendar appointments and scheduling. Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively – utilizing the best use of the Executive’s time.
- Organizes and prioritizes multiple tasks and completes them under strict time constraints
- Answers telephone calls, takes accurate and concise messages
- Manages daily correspondence and filing
- Possesses strong grammatical and proofreading skill
- Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved
Value:
- Handles and safeguards confidential and sensitive company and personal information
- Identifies and works to improve internal process and works to develop Firm policies as needed.
- Reviews and edits client-related documentation
- Maintains client and administrative filing procedures
- Assists with other projects as needed
- Performs other duties as assigned
Education and Experience:
High-school diploma or general equivalency diploma (GED) required with at least five years related executive administrative experience supporting C-suite level executives.
Computer Skills:
To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.
Certificates and Licenses:
Valid driver’s license required and Notary Public preferred.
Supervisory Responsibilities:
This job has limited or no supervisory responsibilities.
Work Environment:
- Standard indoor working environment.
- Occasional long periods of sitting while working at computer.
- Position requires regular interaction with employees and clients both in person and via e-mail and telephone.
- Independent travel requirement: up to 10%.
Equal Opportunity Employer: disability/veteran
https://ryan.wd1.myworkdayjobs.com/en-US/RyanCareers/job/Tampa-FL/Executive-Assistant_R0009655
