Executive Assistant – Shumaker, Loop and Kendrick, LLP (Tampa)

by | Aug 13, 2021 | Job Opportunities

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Job details

Job Type Full-time

Number of hires for this role 1

Qualifications

  • Executive Assistant: 5 years (Required)
    • Bachelor’s (Preferred)
    • Team Management: 3 years (Preferred)

Full Job Description

Summary:

The Executive Assistant is responsible for reporting directly to and providing support to Partner. You are a trusted support professional who understands what it means to partner with and support a dynamic leader. The ideal individual will exercise good judgment, have expert written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Must be able to work under pressure at times and handle a wide variety of activities, as well as personal and confidential matters with discretion.

Essential Duties:

· Manages an extremely active calendar of appointments; maintains updated contacts.

· Prioritizes inquiries and meeting requests while troubleshooting conflicts.

· Uses good judgment and recommendations to ensure smooth day-to-day engagements.

· Works closely with Partner to keep him well informed of upcoming commitments.

· Reviews calendar in advance to ensure Partner has all information needed.

· Arranges complex and detailed travel plans and itineraries for domestic/international travel.

· Anticipates, prioritizes and assists in the preparation for meetings and presentations.

· Disburses agendas and/or documents to meeting attendees as necessary.

· Exercises a high degree of professionalism in dealing with diverse groups of people, including, but not limited to, elected officials, dignitaries, board members, senior executives, community leaders, etc.

· Reacts with appropriate levels of urgency to situations that require quick response or turnaround.

· Assists in the management of the departmental team, including coordinating and working with the team on projects and tasks, managing workflow and developing process improvements.

· Expert level written and verbal communication skills, proofreading.

· Receives, reads, and routes incoming mail.

· Drafts acknowledgement letters and personal correspondence.

· Answers phone and routes calls as needed to appropriate members within the firm.

· Manages multiple time-sensitive projects.

· Preparation and tracking of reimbursements.

· Maintains a high level of integrity and discretion in handling confidential information.

· Makes personal appointments and schedule home repairs.

· Plans and coordinate events, as requested.

· Works closely with legal administrative staff to create a cohesive and functioning team.

· Maintains regular and punctual attendance.

Education, Experience and Skills Required:

· Minimum of Bachelor’s Degree.

· Strong work tenure; 5 – 10 years supporting C-Level Executives or Managing Partner(s)

· Expert verbal and written skills, including strong command of spelling, punctuation, and grammar.

· Previous experience assisting in the management of a team.

· Interpersonal skills to maintain strong client and co-worker relationships.

· Highly organized and has acute attention to detail.

· Confidentiality; Dependability.

· Types a minimum of 60 wpm.

· Proficient knowledge of typical office equipment including multi-line phones, multi-function machines, cost recovery equipment, etc.

· Proficient in Microsoft Word, Outlook, Excel, PowerPoint, and Nuance PDF.

Physical Requirements:

· Standing and walking regularly, up to two hours per day.

· Sitting position, static for up to one-half hour at a time, up to six hours per day.

· Lifting and carrying up to 20 pounds occasionally.

· Bending and stooping regularly, up to one hour per day.

Job Type: Full-time

Benefits:

  • 401(k)
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Employee discount
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • 8 hour shift

Education:

  • Bachelor’s (Preferred)

Experience:

  • Team Management: 3 years (Preferred)
  • Executive Assistant: 5 years (Required)

Work Location:

  • One location

Work Remotely:

  • No

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