1582BR
Executive Assistant
Tampa
Job description
Sunbelt Title in Tampa, FL, a wholly owned subsidiary of Title Resource Group (TRG) is seeking an Executive Assistant in our Tampa office. TRG is a full-service title, settlement, underwriting and vendor management services company serving real estate companies, affinity groups, corporations and financial institutions in support of residential and commercial real estate transactions.
The successful candidate must have excellent communication skills, must be able to produce thorough and accurate work in a high profile and high-pressured environment, and must be able to coordinate projects between various departments and provide other general administrative support.
Job responsibilities including but not limited to:
- Manage the active and complex professional calendars of the Senior level management team proactively ensuring that all appointments and meetings are confirmed; communicating effectively with the Executives and internal management when calendars change.
- Works closely and effectively with the Executives to keep them informed of upcoming commitments and responsibilities. Follow up on internal initiatives, client meetings, projects, and other matters requiring the Executive’s attention, always ensuring Executives has access to both hard and soft copies of all materials and reports needed for each engagement.
- Complete a broad variety of administrative duties; such as, completing expense reports with appropriate tracking and processing and arranging travel as needed.
- Setting up internal and external conference calls.
- Handling and composing correspondence that may be confidential in nature.
- Manage and maintain email and contacts in Outlook as needed.
- Responsible for heavy interfacing and coordination of high level meetings, projects, and reporting needs with other internal departments, key client executives and agents, while understanding Executive’s priorities to effectively handle conflicting needs.
- Generate and manage reporting needs of the Executive.
- Present a professional demeanor that positively represents the company when greetings guests, interacting with clients, reviewing and corresponding on behalf of the Executive.
- Provides leadership and a collaborative atmosphere of teamwork to build relationships crucial to the success of the company with the ability to understand and follow organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
- Maintain the highest level of discretion and confidentiality at all times for internal and external matters, and when interacting with high profile clients.
- Ability to seamlessly and professionally manage high stress situations and strong personalities while maintaining poise, flexibility, and multitasking under pressure and tight deadlines.
Qualifications:
- Bachelor’s Degree strongly preferred
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks proficiently with very strong attention to detail and follow up
- Exceptional written and verbal communication skills
- Highly resourceful team player, while working independently effectively and proactively
- High proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
- Punctuality and reliability a must; flexibility for occasional after hours support
- Minimum 5 years of experience working in a professional environment and supporting senior level executives
On a personal and professional level, here’s just part of what you’ll enjoy:
-Career growth opportunities
-Training and Development
-Medical/Dental/Vision
-Paid Holidays and Vacation
-401(k) Matching Program
-Corporate Discounts
-Employee Assistance Program
-Tuition Reimbursement
-Adoption Reimbursement
HTF1
Employment type
Full-time
Company
St Joe Title Services LLC
About us
For more than two decades, Sunbelt Title Agency has operated as one of Florida’s leading independent title and settlement companies. Sunbelt operates in more than 40 offices throughout eastern, central, western and southern Florida. Sunbelt Title is owned and operated by Title Resource Group (TRG), a driving force in the title and settlement services industry. Providing national reach with local expertise, TRG operates in 48 states and provides closing services in all 50. TRG is a subsidiary of Realogy Corporation, which provides real estate and relocation services, and is the industry leader in creating exceptional real estate experiences. Realogy operates under such prestigious real estate brands as Coldwell Banker, ERA, Century 21, and Better Homes and Gardens Real Estate, among others. A career with Sunbelt Title, TRG and Realogy would mean working for a company recognized 7 consecutive years as One of the World’s Most Ethical Companies by Ethisphere. We are extremely proud of the level of integrity our employees practice every day, earning us this award over and over again.
EEO statement
EOE AA M/F/Vet/Disability
