Marketing Real Estate
Department Description
The Executive Assistant provides high-level administrative support to the Executive Vice President (EVP) of Marketing and Real Estate and supports additional Executive Vice Presidents as needed. This position is responsible for the overall effective administration of the EVPs office and its interactions with internal and external stakeholders. While managing the EVPs overall calendar, the Executive Assistant understands priorities and uses good judgment to manage inevitable conflicts in requests for meetings and also is able to screen out or manage lower priority activities. The Executive Assistant to the EVP interacts with the Leadership Team, Board members, staff, volunteers and stakeholders .
The Executive Offices of Tampa International Airport are a cohesive and collaborative working environment. The ideal candidate will possess the ability to work in a fast-paced environment and remain calm under pressure while continuing to drive initiatives forward. The candidate will also have outstanding communication skills and the professional confidence necessary to work effectively with Senior Management.
Brief Description
Detailed Description
Note: The following position responsibilities are illustrative and not exhaustive. The position description is not intended to be, nor should it be construed as an all-inclusive list of the duties associated with the position. Management may require incumbents to perform job duties other than those contained in this document at any time. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
· Manages the Executive Vice Presidents extremely active calendar which includes a high volume of mission-critical internal and external meetings and engagements at the airport as well as internationally · Will arrange complex and detailed travel plans, itineraries and agendas (internal and external activities), · Develops and/or organizes materials and coordinate logistics for meetings. Creates contact reports and keeps track of next steps as appropriate · Arranges complex travel plans for the EVP and other staff as necessary
· Maintains customer confidence and protects operations by keeping information confidential
· Prepares and reconciles expense reports (including travel) expenses in electronic system on behalf of EVP
· Draft and/or proof communications, correspondence, presentations, minutes, agendas and other administrative documents as needed for EVP
· Serves as liaison to the Leadership Team (EVP’s direct reports)
· Manages the overall flow of information and communication about decisions from the EVP’s office to staff and other members of leadership
· Create and maintain systems and procedures to ensure effective implementation of the EVP’s directives
· Performs other related duties as required
Job Requirements
Minimum qualifications to perform successfully in this position include graduation from an accredited four-year degree granting college or university in Business Administration, Public Administration or a related field or at least five to seven years of progressively responsible experience in an executive administrative support position.
Experience working directly with the executive level management in an administrative support role
Demonstrated typing and computer related skills and the ability to communicate effectively orally and in writing. Must be able to work in a fast paced environment, work flexible hours, and have a strong attention to detail. Excellent organizational and interpersonal skills are required.
Additional Details
· Must be an utmost professional and diplomatic in all interactions with colleagues and customers
· Impeccable organizational skills and attention to detail
· Agility and flexibility in response to changing priorities and needs
· Must possess a high level of integrity and demonstrated ability to handle confidential information
· Willingness to eagerly provide support in various areas when necessary
· Proactive in anticipating organizational and administrative needs
· Advanced reasoning abilities are required to perform all essential accountabilities of this position
· Proven ability to manage projects, work under pressure and consistently make deadlines
· Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges
· Exceptional verbal, written communication and interpersonal skills
· Excellent organizational skills for handling a variety of details and setting administrative and production priorities
· Ability to work under pressure and can follow through to completion of assigned projects
· Ability to work in a flexible work environment that may require extra or varied hours
· Advanced knowledge, skill and ability of office management practices, current office technology and related computer programs including but not limited to Microsoft Office
How To Apply
Minimum Salary
50000
Maximum Salary
Currency
USD
Amount of Travel
No Travel
Work At Home
No
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