Join Our Team as an Executive Assistant at dlw Architects!
Company Name: dlw Architects
Job Title: Executive Assistant
Job Type: Full-Time (7:30 am – 4:00 pm)
Salary: Pay is subject to qualifications, prior experience, and performance.
About us:
David L. Wallace and Associates, PA is a multi-disciplinary Architecture and Engineering firm with work located around the world. We offer a dynamic, professional work environment, competitive pay, and opportunities that can last for a lifetime.
Job Summary:
dlw Architects is seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will have over 5 years of experience in a similar role, strong technical skills, particularly in Microsoft Office products, and experience with accounting. This position requires a high level of professionalism, exceptional communication skills, and the ability to create and deliver presentations effectively.
Key Responsibilities:
- Executive Support: Provide administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Technical Proficiency: Utilize Microsoft Office products, including Word, Excel, PowerPoint, and Outlook, to prepare documents, reports, and presentations.
- Accounting Support: Assist with accounting tasks, such as invoicing, expense reports, and budget tracking.
- Communication: Serve as the primary point of contact between the executive team and internal/external stakeholders, ensuring clear and effective communication.
- Presentation Preparation: Create and deliver high-quality presentations for meetings, conferences, and client interactions.
- Document Management: Organize and maintain files, records, and documentation, ensuring confidentiality and compliance with company policies.
- Project Coordination: Assist with special projects and initiatives as needed, coordinating with various departments and team members.
- Meeting Preparation: Prepare agendas, take minutes, and follow up on action items from meetings.
Qualifications:
- Minimum of 5 years of experience as an Executive Assistant or in a similar role.
- Strong proficiency in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.
- Experience with accounting tasks and financial management.
- Exceptional written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Strong attention to detail and a high level of accuracy.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Proven experience in preparing and delivering professional presentations.
- Self-motivated, proactive, and able to work independently as well as part of a team.
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
- Disability plans
- Half Day Fridays!
- Paid Holiday Break!
Join dlw Architects and support our executive team in achieving our mission of delivering innovative architectural solutions. Apply today to bring your skills and expertise to our dynamic and collaborative environment!
As an equal opportunity employer, we prioritize diversity in our workforce, recognizing that innovation thrives on varied perspectives. We embrace individuals from diverse backgrounds, including ethnicity, religion, and education, without regard to race, age, gender, or sexual identity.
https://www.glassdoor.com/Job/saint-petersburg-fl-us-jobs-SRCH_IL.0,22_IC1154421.htm?fromAge=1
