Full Job Description
EXECUTIVE ASSISTANT
Position Description: The Executive Assistant relieves Chief Executive Officer of administrative functions in order to increase the time CEO has available for executive level responsibilities. Ideal candidates will thrive in a fast paced, entrepreneurial environment and can handle a wide variety of complex and confidential situations. Strong organizational skills will provide the platform for managing multiple tasks, prioritizing work, meeting deadlines, and following up. They will be resourceful in acquiring both information and the knowledge required to be successful. Extremely high work standards, teamwork, and flexibility are essential for success.
Company Values:
- Fun: At the core of everything we do
- Honesty: Open and honest communication is paramount and valued
- Integrity: We stand behind our commitment to our employees and clients alike
- Innovation: We embrace change and are always thinking with a vision toward the future, creating new ideas to minimize complexity
- Culture: Is focused on Growing People
Responsibilities:
- Managing CEO’s calendar by planning, coordinating, and ensuring the CEO’s schedule is followed
- Managing and arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Project management for CEO meetings including discovery, preparation, market research, preparing and editing materials for meetings, proof-reading meeting materials, coordinating, scheduling, and confirming meetings
- Contributes to team effort by accomplishing related results as needed, such as administrative support and travel arrangements for entire staff
- Fielding telephone calls, receiving and directing visitors specific to CEO meetings.
- Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
- Research, prioritize, and follow up on incoming items and tasks addressed to the CEO, including those of a sensitive or confidential nature
- General administrative duties
- Personal support to CEO
Qualifications:
EDUCATION AND EXPERIENCE:
- Minimum of 5 years experience in an Executive Assistant role with travel responsibilities
- Undergraduate degree in Business, Finance, or English preferred
SKILLS:
- Exceptional organizational skills
- Expert level written and verbal communication skills
- Excellent skills with Microsoft Office (i.e. Word, PowerPoint, Excel, and Outlook)
- Outstanding attention to detail and proofreading abilities
- Strong ability to organize, prioritize, and manage multiple tasks within set deadlines
- Strong ‘can do’ attitude with ability to work autonomously and perform well under pressure
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Forward looking thinker, who actively seeks opportunities and proposes solutions
- Knowledge of apple products and/or low-level technology issues to assist CEO with management of electronic devices
- Experience with Salesforce preferred
Job Type: Full-time
Pay: $45,000.00 – $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Supplemental Pay:
- Bonus pay
COVID-19 considerations:
High touch surfaces are disinfected throughout the day.
Ability to commute/relocate:
- Tampa, FL 33607: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor’s (Preferred)
Experience:
- Executive Assistant: 3 years (Preferred)
Language:
- English (Required)
Work Location: One location
