Location: Tampa, Florida, United States
Date published: 06-Jun-2022
Job ID: 81402
DESCRIPTION AND REQUIREMENTS
Executive Assistant to COO
Who is WilsonHCG?
WilsonHCG is one of the fastest-growing Recruitment Process Outsourcing (RPO) companies in the world. We partner with companies in all industries across the globe to help them achieve their hiring needs. In order to accomplish this, our teams work very closely to support our clients and offer a variety of HR solutions that span recruiting and talent management. In short: We help businesses build modern workforce programs. TALENT. It’s not just what we do, but who we are.
Working for WilsonHCG
Here at WilsonHCG, we are consistently ranked as a top place to work. Our employees don’t just work for WilsonHCG; they’re hands-on contributors, creating a genuine and transparent culture that allows us to continuously innovate. Every employee is a strategic partner to their team, our clients, and each other.
Our people define us, and we hire based on character rather than just skills. The WilsonHCG DNA is what sets us apart. Built by our people, our DNA consists of Collaboration, Ownership, Integrity, Communication, and Passion. This isn’t just a motto on paper, it’s a part of our daily efforts.
About you / About the role
The Executive Assistant to COO provides a range of administrative support including duties such as managing calendars, scheduling meetings, coordinating travel, preparing meeting material, drafting email inquiries and other administrative duties as required by the Executive. This position may require leading and assisting in special projects as needed.
In this critical role, the Executive Assistant must possess excellent organizational skills, strong attention to detail and the ability to prioritize work in accordance with internal service level agreements. Additionally, the Executive Assistant must be able to manage multiple tasks with ease and demonstrate flexibility to adjust to rapidly changing schedules and requirements.
Core Responsibilities
- Manage executive calendar and schedule meetings
- Partners with a wide range of WilsonHCG’s departments, including but not limited to: marketing, sales, operations, and finance/accounting
- Acting as the point of contact among executives, employees and other external partners
- Format information for internal and external communication – memos, emails, presentations, reports
- Coordinating travel and meeting logistics
- Assisting the COO in various personal tasks as needed
Qualifications
- Successfully achieve results in a fast-paced, deadline-driven environment
- Has experience working with C-level executives (internal WilsonHCG experience preferred, external required)
- Strong verbal and written communication skills
- Intermediate/advanced working knowledge of MS Office365
- Works well as part of a team, and has the ability to work autonomously
- Excellent organization and time management skills
- Availability after normal work hours
What can WilsonHCG offer you?
- Culture of Recognition: Our employee and leadership recognition programs are crafted to acknowledge our DNA, celebrate our successes and build professional esteem
- WilsonHCG gives back! WilsonHCG encourages our employees to dedicate time to philanthropic initiatives, committees, and activities that benefit and champion our communities and our world
- Multiple opportunities for personal and professional development through internal training & certification programs.
- Generous Paid Time Off (MyTime), regional holidays, and the ability to work from home.
- Our diverse benefits packages span the globe with competitive offerings in each country
WilsonHCG is an equal opportunity employer and will not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, age, genetic information, or any other status protected by state or local law for an individual who falls within the jurisdiction of such law. Applicants who require accommodation throughout the application and interview process should request this in advance by contacting WilsonHCG Internal Recruitment at [email protected]
The health, safety, and well-being of our employees and candidates are of the utmost importance, and we are taking steps to ensure everyone’s safety, while complying with local laws. As such, we require all US employees to report their COVID-19 vaccination status by the date of hire at the latest.
