Executive Assistant to the CAFO – Straz Center for the Performing Arts (Tampa)

by | Aug 7, 2021 | Job Opportunities

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Job details

Job Type Full-time

Full Job Description

Executive Assistant to the CAFO (Full-Time) – Straz Center for the Performing Arts

Be Part of the Show at the Straz Center for the Performing Arts!
The Straz Center is seeking a candidate to join our Administration and Finance team who has a passion for advancing the arts and embraces the Straz Center’s mission and commitment to diversity, equity and inclusion initiatives.
Located in downtown Tampa, the Straz offers a team-based work environment and a full package of benefits for full-time staff including options for health/dental, vision, etc., plus a generous 403(b) plan.
Position is responsible for performing comprehensive administrative, basic accounting and financial reporting as well as related Board Committee support for the CAFO and Finance Department staff; also similar support for the Director of HR, Vice President of IT, CEO, and Executive Team, as needed.
Primary Duties and Responsibilities:

  • Assists in scheduling, preparation of meeting materials and logistical coordination for CAFO, professional staff, Executive Team and related Board Committees.
  • Coordinates the distribution of the annual Governance Package to Board members and Executive management.
  • Communicates with Board Members and professional advisors, as requested.
  • Oversees tracking schedule and submission of annual corporate compliance reporting, filings, and registrations.
  • Assists the CAFO with preparation and filing of legal contracts and documents.
  • Serves as organization’s DocuSign Administrator; Prepares, submits and collects e-signatures (DocuSign) for documentation
  • Assists Finance Team with fiscal year-end audit and tax return preparation.
  • Processes requests for security passes and parking arrangements for Administration and Finance visitors.
  • Arranges and coordinates travel schedules and reservations for CAFO and department. Manages CAFO corporate Purchasing Card (PCard) reporting.
  • Maintains the Finance Team Sharepoint Intranet page; performs quarterly reviews and changes for any applicable updates.
  • Contributes to overall team effort in planning and development and shares in decision-making process, implementing, and promoting all decisions in a spirit of cooperation.
  • Serves as back up to Executive Administration support teams as needed.
  • Performs other duties and responsibilities as directed within the department

Minimum Qualifications (Knowledge, Skills, and Abilities):

  • Must exercise diplomacy in all communications.
  • Must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for employment.
  • Must be willing and available to work on-site(vs. remote work).
  • Strong communication skills (both verbal and written).
  • Mathematical Skills.
  • Reasoning Ability:
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Ability to work within established guidelines with little direct supervision.
  • Computer Skills:
  • Strong computer software navigational skills
  • General understanding of integrated business and payroll applications.
  • Strong competency with all Microsoft Office applications in using the Office 365 environment and Advanced Adobe Acrobat programs.
  • Knowledge of desktop publishing programs and database management preferred.
  • Other skills:
  • Ability to organize and prioritize in a fast paced continually changing environment.
  • Ability to manage own priorities and resolve conflicting priorities within the department on a timely manner.
  • Ability to exhibit flexibility on workload and priorities, as needed.
  • Strong multitasking and organizational skills.
  • Strong customer service skills including experience in interacting with Board Members and volunteers.

Education and Work Experience:

  • Associates Degree in Business or Accounting and 3 years related experience; or 5 years related experience and/or training; or equivalent combination of education and experience.
  • Must have business support experience involving contact with the public.

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The David A. Straz, Jr. Center for the Performing Arts, Inc.is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class._
Please visit our website at www.StrazCenter.org to learn more about the Straz Center.

Job Type: Full-time