Full Job Description
Be a Star at the Straz Center for the Performing Arts!
The Executive Assistant to the Chief Development Officer (CDO) reports directly to the CDO and has a close working relationship with the President and CEO on all board-related activities. This dynamic position is focused on the support, management, and long-term development of the Straz Center’s volunteer boards, which requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and great discernment.
The Executive Assistant works with staff and board leadership to coordinate and implement a strategic board development plan, which includes identifying future board members and ensuring on-going engagement of current board members. This position coordinates the board recruitment and orientation process and performs high-level administrative tasks related to the board, including effective management of the organization’s governance documents.
Located in downtown Tampa, the Straz offers a team-based work environment and a full package of benefits for full-time staff including options for health/dental, vision, etc., plus a generous 403(b) plan.
Essential Functions:
- Supports the Chief Development Officer with respect to scheduling and coordination of meetings and related logistics, special projects, and other administrative matters.
- Assists in scheduling and preparation of meeting materials for Board Governance Committee, Development Committee, Center Board and Foundation board meetings.
- Supports the work of the President’s Office, the Development Department and Community Engagement Department in matters pertaining to board development efforts. Supports the Board Chair, Officers and Board Committee leadership.
- Supports on-going efforts to build and maintain strong relationships with board members.
- Coordinates the work of the Governance Committee, working closely with the CEO and CDO of Development to identify, recruit and cultivate board candidates and coordinate tasks related to board governance. Maintains annual board governance calendar of activities.
- Oversees scheduling, records management, meeting agendas, minutes, and administrative reporting for the Board Governance committee.
- Facilitates on-boarding and off-boarding of board members.
- Coordinates annual review of committee member selection process.
- Maintains master records of committee members and committee charters and ensures all work is well-documented and appropriately approved and archived.
- Conducts regular assessment and analysis of board involvement and activities. Coordinates annual board member self-evaluation process.
- Develops and implements a board communications action plan, including drafting internal and external board communications with a focus on consistency and frequency.
- Serves as an internal resource for all board-related matters.
- Manages special projects and initiatives, working across Straz Center departments to secure resources and expertise necessary to meet project objectives.
Other:
- Manages department expenses and assists in monthly reconciliation.
- Orders and maintains supplies for Development department.
- Serves as back-up for Executive Administration, as needed and feasible.
- Contributes to overall team effort in planning and development and shares in decision-making process, implementing and promoting all decisions in a spirit of cooperation.
- Perform other duties as directed.
Minimum Qualifications:
- Exceptional interpersonal communications skills and ability to interact with different personalities effectively and diplomatically.
- Outstanding planning, project management and logistical skills.
- Strong writing and proofreading skills.
- Able to synthesize complex information and communicate to a diverse set of stakeholders.
- Skilled in handling sensitive information and confidential matters with discretion, diplomacy, and tact.
- Able to set and maintain priorities amidst fluctuating workload and dynamic circumstances.
- Employs good judgment, has impeccable discretion above all else, and respects and maintains confidentiality.
- Able to work collaboratively and in an energetic and changing environment.
- Strong working knowledge of Microsoft Office suite required. Familiarity with CRM software (Tessitura, Prospect 2) preferred.
- Enthusiasm for and commitment to the arts a plus.
- Available to work select evenings and weekends.
Education and Work Experience:
- Associates Degree required in business management, communications, arts management, or related field.
- Minimum 5 years’ experience in project management, board relations, and/or operations management required. Development experience or work with a non-profit organization preferred.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
- While performing the duties of this job, the employee is regularly required to remain stationary for extended periods of time, use the computer, reach, and communicate both in person and by telephone.
- The employee is occasionally required to move up to 25lbs, ascend/descend on ladders, and move in confined spaces.
- The information contained in this physical standards description is for compliance with ADA and is not an exhaustive list of duties performed. The individuals currently holding this position perform additional duties and additional duties may be assigned.
- The nature of this job requires the employee to work on-site as a regular work routine.
- COVID vaccination preferred.
The David A. Straz, Jr. Center for the Performing Arts, Inc. is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
Please visit our website at www.StrazCenter.org to learn more about the Straz Center.
https://www.applicantpro.com/openings/strazcenter/jobs/2771885-140134
