Founded in 1960, Berkeley Preparatory School is a co-educational, Episcopal affiliated,
independent, college preparatory school with a current enrollment of 1,400 students in
grades Pre-K through 12.
At Berkeley, we seek to educate the whole child by nurturing students’ intellectual,
emotional, spiritual, and physical development so they may attain their highest potential. We
are committed to providing an inclusive and diverse learning community that develops the
character of and a strong sense of social responsibility in each student.
Berkeley is located on a beautiful and well-equipped 86-acre campus, consisting of 29 state-
of-the-art buildings. Our proud mascot is the Buccaneer. Graduates are passionate, well-
rounded individuals who have learned the core values of discipline, diligence and integrity
while mastering a rigorous, engaging curriculum and myriad co-curricular opportunities.
Executive Assistant to the Headmaster
As a key member of the Head’s Office Support Team, the Executive Assistant to the
Headmaster provides consistent, confidential, and professional administrative support for
the Headmaster in order to maintain the well-being of the school and the broader
community. The successful candidate will be a proactive thinker, hardworking, detail-
oriented, and eminently professional. Comfortable with current technology, this individual
will demonstrate a deep understanding of the critical nature of this role each day and can
expect to be compensated accordingly.
Essential Duties and Responsibilities Include:
- preparing the Headmaster in advance for all meetings, conferences and engagements
by assembling, securing and communicating all relative background information and
materials prior to the engagement.
- managing strategically the Headmaster’s calendar, including scheduling, reviewing,
confirming, and deleting appointments, securing appropriate work time, continuously
seeking information to adjust the calendar accordingly.
- organizing, reviewing, and communicating daily priorities for the Headmaster.
- serving as liaison to the Board of Trustees, which includes working closely with the
Board Chair and the Office of Institutional Advancement in support of various Board
projects and/or events, scheduling and arranging meetings and retreats, and
managing and maintaining Board support software.
- scheduling meetings, events, and retreats for the school’s Administrative Team.
- planning Headmaster-sponsored and campus-wide events including, but not limited
to: All-Employee meetings, back-to-school and end-of-year gatherings, holiday
parties, etc.
- providing administrative support including, but not limited to, welcoming guests,
screening all phone calls, taking messages, preparing correspondence, making travel
arrangements, completing occasional off-campus errands, managing budget expenses,
and more.
- supporting evening and weekend events as necessary.
- attending Board and Board Committee meetings to take minutes, make notations, etc.
- other duties as assigned/determined.
Compensation and Benefits:
The compensation and benefits associated with this exempt position are highly competitive,
on par with the compensation earned by Executive Assistants at the strongest companies in
Tampa Bay.
Interested Persons should send a resume and detailed cover letter to:
Andrea Smith
Business Office Operational Assistant
Berkeley Preparatory School
[email protected]
All inquiries and nominations are kept confidential.
Berkeley Preparatory School does not discriminate on the basis of age, gender, religion, race,
color, sexual orientation, gender identity, genetic information, disability, or national or
ancestral origin in the administration of its educational policies, scholarship and loan
programs, athletic and other School- administered programs, or in the administration of its
hiring and employment practices. The above information on this description has been designed
to indicate the general nature and level of work performed by employees within this
classification. It is not designed to contain or be interpreted as a comprehensive inventory of all
duties, responsibilities, and qualifications required of employees assigned to this job.
