KnowBe4, Inc. is a high growth information security company. We are the world’s largest provider of new-school security awareness training and simulated phishing. KnowBe4 was created to help organizations manage the ongoing problem of social engineering. Tens of thousands of organizations worldwide use KnowBe4’s platform to mobilize their end users as a last line of defense and enable them to make better security decisions, every day.
We are ranked #1 best place to work in technology nationwide by Fortune Magazine and have placed #1 or #2 in The Tampa Bay Top Workplaces Survey for the last four years. We also just had our 26th record-setting quarter in a row!
The Executive Assistant to the SVP Property Operations is responsible for providing administrative assistance to facilitate the day to day operations of the Property Operations/Facilities team. In addition, he or she will help save the SVP Property Operation time by assisting with the management, planning and construction of buildings and other facilities. The position plans, budgets and schedules facility modifications.
Responsibilities:
- Monitor the construction process from Due Diligence through completion to ensure that contractors and vendors comply with all required dates and documentation
- Participate in meetings and conference calls, maintain communications and flow of information for projects
- Coordinate document flow between vendor, project manager and risk management, including requesting certificates of insurance for review and approval.
- Manage calendars and coordinate meetings
- Assist in the preparation of weekly and monthly reporting on project progress
- Assist Property Operations/Facilities with the day to day operations through the coordination of facility requests and administration of maintenance services.
- Answer and route phone calls/emails from employees and external vendors to the appropriate contact within Property Operations/Facilities team and/or dispatch personnel based on immediate needs.
- Provide external vendors (construction/architectural) with assistance in all aspects of scheduling building improvements/maintenance, communicating building rules and supplying other general building information.
- Work in coordination with Legal to maintain and update insurance certificate files for all contractors performing work at the properties.
- Assist with the scheduling of contractor work and coordinate with building management
- Contribute toward overall office operational needs by helping to provide phone coverage, ordering supplies, managing email inbox and routing correspondence, and scheduling meetings (as needed).
- Maintain highly organized filing system for vendors, buildings, drawings, contract, estimates, and POs.
Minimum Qualifications:
- Bachelor’s degree a plus
- Experience with Gmail and Google Docs
- Experience with MS Office (Word and Excel)
- Experience with web browsers (Chrome, Internet Explorer, etc.)
- Strong verbal and written communication skills
- Excellent time management and organization skills
- Excellent written skills and grammar
- Strong organizational, project management and problem-solving skills
- Impeccable multi-tasking abilities
- Must have a general understanding of financial and accounting matters and reflect this understanding in correspondence as needed
- Excellent Customer Service skills
Note: An applicant assessment, background check and drug test may be part of your hiring procedure.
No recruitment agencies, please.
