Company Overview
The Vector Companies is a full service commercial real estate firm established in 1985, located in Downtown St. Petersburg. Our companies’ goals are to provide professional services related to commercial and large residential projects including office, industrial, retail, rental properties, and court-appointed management of bank-owned, foreclosed properties.
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Job Description
NEEDED IMMEDIATELY: We are seeking a full-time Executive Assistant / Marketing Coordinator. This position offers a 40 hour week work schedule between the hours of 9:00 a.m. – 5:00 p.m. The ideal candidate will have strong computer skills with the ability to effectively multitask and handle our marketing and in-house operations along with tenant, client, and vendor relations with a high level of professionalism, organization and self-motivation.
Administrative Responsibilities:
- Compile and track all sales and lease activity including listing agreements, sale contracts and leases, prior client renewal dates, etc.
- Act as the point of contact among multiple agents and clients
- Coordinate agent meetings and take minutes during meetings
- Organize and maintain the office filing system
- Receive and process tenant work orders and coordinate with appropriate vendors and property managers
- Perform daily office administrative operations such as answering phones, receiving all visitors, maintaining supplies and equipment, processing and distribution of incoming and outgoing mail, and other administrative duties as assigned
Qualifications (required)
- Associates Degree or 4 years experience in an administrative role
- Intermediate to advanced level in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience with marketing (social media, e-mail marketing, canva, photoshop, etc)
- Ability to multitask
- High attention to detail
- Excellent verbal and written communication skills
- Strong organizational skills
- Flexible and positive attitude
Preferred Skills (not required)
- Notary Public
- Website design / maintenance
- Search engine optimization
- Real Estate experience or background or current real estate license
Selected candidate will be required to pass a pre-employment criminal history background check.
For more information about The Vector Companies, please visit our website at
Job Type: Full-time
Benefits:
- Paid Time Off
Experience:
- executive assistant: 2 years (Preferred)
Work Location:
- One location
Schedule:
- Monday to Friday
- No weekends
Company’s website:
Work Remotely:
- No
