Description
Vector Solutions is seeking an Executive Assistant to provide support to ensure efficient operation of the office, assisting in daily office needs and managing administrative activities. The Executive Assistant will have the ability to effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality, and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
· Manage daily calendars for multiple executives, demonstrate flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
· Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
· Coordinate travel arrangements and create expense reports in a timely manner using Concur.
· Assist the CEO’s Executive Assistant with key team activities and events (e.g., Quarterly All Hands meetings, team meetings, conferences and social events).
· Prepare professional business communication documents including memos, letters, and emails.
· Build and maintain good business relationships with executives and administrative staff across the organizations.
· Participation in general administrative duties, distributing mail, ad-hoc projects, committees and/or group events.
· Promote a fun and team-oriented work environment.
SUPERVISORY RESPONSIBILITIES
· This position does not have supervisory responsibilities.
Requirements
· Must be proactive.
· Demonstrated experience with calendar management and prioritize tasks in a fast-paced environment.
· Ability to effectively build strong relationships and work with all levels within the organization.
· Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed.
· Experience with digital information management (file sharing, information storing, and shared drives).
· Takes initiative and speaks up to assist effectively setting action items and escalating issues.
· Understanding of travel and expense management. Experience with Concur a plus.
· Self-directed and drives for results.
EDUCATION AND EXPERIENCE
Required
· 5+ years of Executive Assistant experience.
· Associates Degree
Why you will love working at Vector Solutions:
WHY YOU WILL LOVE WORKING AT VECTOR SOLUTIONS:
- Friendly, open, and casual work environment
- Comprehensive, quality benefits package effective first of the month following your date of hire
- Matching 401(k) retirement plan
- Healthy work-life balance with flexible work arrangements and generous time off
- Educational assistance available for all employees
- Generous referral incentive program
- Company social events
- Philanthropic opportunities
Vector Solutions is an Equal Opportunity Employer and does not discriminate against applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, sexual orientation, national origin, disability or veteran status.
