Description:
Are You Ready to Change the Industry Together?
Whitney is a fast growing logistics organization headquartered in the Tampa area; embracing technology and elevating service to our customers and team members, passionately creating a better experience for all.
We are seeking an experienced and dynamic Executive Assistant who will be responsible for providing support to the Leadership team. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Who You Are
You are a driven, reliable, results-oriented, high-quality-of-work individual who is an exceptional communicator and project manager. You possess a high degree of ownership in your work and are accountable for producing outstanding results. You are a creative thinker and problem solver with a gift for interacting with team members and clients alike. You are up for the challenge of supporting a pair of executives and a growing company in multiple aspects as an Executive Assistant. You build trust and rapport quickly and can maintain a high level of confidentiality. A positive outlook and focus on being helpful, attention to detail, and willingness to support and learn from an intense, high-energy team are a must for success in this role.
Why This Role Matters
This role inspires and supports team members by following through a significant number of details with confidence, urgency, and exceptional quality. This role is a key player in ensuring the smooth operations of the organization while providing critical support to the Leadership team, and other team members – all of which contribute to the success of the team and ultimately the business
Responsibilities
A day in the life of the Executive Assistant includes but is not limited to:
- Provide administrative support to the Leadership team including managing email/calendars, answering phones, sitting in on meetings and taking notes, data entry, organizing documents/files, and making travel arrangements
- Handle confidential and sensitive information critical to the success of the business and executives with the utmost discretion and care
- Ensures the Leadership team stays organized, prepared, timely, and completes high priority tasks effectively and efficiently
- Supports the Leadership team in managing key customer and vendor relationships timely, efficiently, and effectively
- Supports the Leadership team with communications administration including internal and external communications development
- Supports the CEO with administrative support as requested
- This role reports to the CFO
. Requirements:
- Associate’s degree in Business, Administration, or related field required; Bachelor’s degree preferred
- Prior experience handling key administrative responsibilities in support of executive leaders in a fast-paced environment preferred
- Proficient computer skills, including Google Suite (Gmail, Docs, Sheets, Drive) & Microsoft Office Suite (Word, PowerPoint, and Excel)
- Must be a highly organized multi-tasker able to navigate competing priorities in an effective way while anticipating support needs
- Willingness to learn and grow with the company
- Demonstrates a strong sense of customer service
- Possesses excellent written and verbal communication skills; experience with business correspondence a plus
- Experience using NetSuite (or other CRM/ERP) preferred
- Logistics or other General DOT Transportation experience preferred
- IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred
https://www.indeed.com/jobs?q=personal%20assistant&l=Tampa%2C%20FL&fromage=1&vjk=384f43071374330f
