Job details
Salary From $60,000 a year
Job Type Full-time
Number of hires for this role 1
Benefits Pulled from the full job description
Health insurance
Dental insurance
401(k)Paid time off
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Professional development assistance
Life insurance
Referral program
Retirement plan
Full Job Description
Welcome! Whether you are looking to advance your career in property management or are new to our industry, WRH offers a wide range of employment opportunities to people of varying educational and skill backgrounds. A spirit of cooperation and common purpose drives WRH team members. We support both individual and team contributions. At WRH, we are not only committed to making a difference, we look for ways to contribute. We take great pride in giving back to the community.
The Executive Assistant provides prompt and efficient administrative and communication support for the President & CEO, Chairman of the Board, CFO, EVP and COO; and to help coordinate all activities related to the Management, Accounting and Construction functions at WRH Realty Services.
Job Duties
Support the administrative needs of the President and CFO and their management level staff to ensure that accurate letters, documents, and other various materials are produced timely and with high-quality standards.
Use various software packages and visual aids to produce accurate documents, presentation materials, charts, and graphics (type, proof, organize, design, create fonts, layout, etc.) within established deadlines. Confidential materials must be handled discretely.
Assist with projects, and presentations at various times throughout the year. Organize, research, and gather required data as necessary.
Set appointments, reservations, etc.
Manage the corporate calendar.
Assist in preparing materials, compiling statistical information, performing reconciliations, and other special projects as required.
Generate copies of printed materials and proof the quality and consistency of the copies on an as-needed basis.
Handle mailings in a timely manner.
Provide administrative support for activities related at WRH Realty to ensure that high-quality work is produced within established deadline.
Writing, editing, drafting emails and other communications.
Handle correspondence, telephone contacts, and incoming mail, including confidential materials, in a professional and expedient manner.
Set up and maintain accurate files and records that may be easily accessed by staff. Ensure that all filing is updated in a timely fashion.
Greet visitors, screen incoming calls, schedule professional and personal appointments, and play an active role in organizing and prioritizing activities.
Prepare, review, and route non-technical routine correspondence as directed.
Arrange travel accommodations in accordance with WRH Realty policies and follow up to confirm arrangements and reduce conflicts.
Assist with business expense reports and ensure that all expenses are submitted for timely.
Monitor stock of forms and supplies. Reorder as needed.
Organize meetings on- or off-site to include scheduling supply/equipment assembly, follow up, and agenda/minutes/notes preparation and distribution.
Provide general support to ensure that all department functions are always supported.
Answer telephone and assist with all department telephones as needed.
Contribute to the Team by supporting the departments as needed.
Display flexibility in performing other duties as assigned.
Participate in company charitable giving campaigns and help with organizing involvement in local charitable events
Provide support with miscellaneous administrative duties to aid the WRH Realty corporate office in being continually well-managed.
General office manager duties.
Perform administrative duties necessary to the day-to-day running of the office as a whole in a proactive and committed fashion.
Display flexibility regarding requests made of him/her.
Recognize one’s role as part of the administrative support team and function as same. This requires initiative to pitch in and help when the opportunity is presented.
Family Foundation & Board Chairman
Assist with projects, and presentations at various times throughout the year.
Set appointments, reservations, etc
Set up and maintain accurate files and records that may be easily accessed by staff.
Organize meetings on- or off-site to include scheduling supply/equipment assembly, follow up, and agenda/minutes/notes preparation and distribution.
WRH Income Properties
Complete corporate renewal filings.
Maintain spreadsheets keeping track of advances and payments on all intra- family notes covering the sale of WRH stock to Trusts.
Coordinate communication between WRH CFO, RBC account manager, and family members regarding WRH dividend payments, transfers at RBC to make note payments.
Monitor the various notes to ensure that all interest and principal is paid when due, and that there is a plan for fully amortizing the note before final maturity, if possible. This will involve preparing periodic balance sheets for each trust that owns WRH stock and owes money to show all the assets of each such trust and the net worth of the trust. Communicate with family members and trustees of the various trust (all are family members) to ensure everyone agrees with the plan and is acting accordingly. Make sure each trust maintains adequate liquidity to make its note payments and pay its taxes, as required. Coordinate quarterly and final tax payments and filings.
Qualifications
Must have 5 years of experience with corporate administrative support or as an Executive Assistant.
Ability to work with little direction maintaining confidentiality and professionalism.
Good organizational skills.
Detail oriented.
Excellent interpersonal and communications skills.
Ability to establish strong interpersonal relationships with team members.
Professional demeanor.
Willingness and ability to learn additional software packages as required.
Software Skills:
Microsoft Outlook, Word, Excel, Power Point, Microsoft Teams, Concur, Adobe, Salesforce, Yardi
Education:
College Degree – Preferred
What you Need to Know
The purpose of this job description is to communicate the responsibilities and duties associated with the position of Executive Assistant. While the information contained herein should be considered a comprehensive description of this position, it should also be noted that some responsibilities and duties may not be specifically addressed. Every WRH employee is expected to perform any reasonable task or request that is consistent with fulfilling company objectives. Our company emphasizes a TEAM APPROACH which focuses on a spirit of cooperation, common purpose and culture of customer service. Working together as a team encourages superior performance through open communication and decision empowerment. Employees must fulfill the performance standards of this position and comply with policies, rules and procedures of the company, including those set out in the Employee Handbook, or otherwise communicated (verbally or in writing) It is imperative that you review these duties, skills and physical requirements closely and that you understand that by signing the Job Description Acknowledgement, you are verifying that you can perform all the duties, have the skills and possess the physical abilities that are necessary to perform the job as described.
Are you ready to work where YOU MATTER is not just something that is said but something that is put into action? If so, apply today at www.wrhrealty.com/careers and become part of a TEAM where everything we do is inspired by the pursuit of excellence.
WRH Realty Services is an Equal Opportunity Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, please contact us at (727) 892-3000 and ask for Human Resources.
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Vision insurance
Supplemental Pay:
Bonus pay
Experience:
Corporate Administrative Support or Executive Assistant: 5 years (Preferred)
Work Location: One location
