Job details
Salary $43,035 – $63,932 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- Bachelor’s (Preferred)
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 2 years (Preferred)
BenefitsPulled from the full job description
Health savings account
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
Professional development assistance
Flexible schedule
Life insurance
Retirement plan
Full Job Description
Description:
This is highly responsible and professional administrative work. An employee in this position provides varied administrative support to the Executive Director of the Pinellas County Housing Authority. This position requires independent judgment and action, including making decisions in accordance with organizational policies and practices. Conducts research, prepares reports and correspondence, performs records management functions, screens and routes telephone calls and processes mail. Direction is provided in the form of general guidance, and the employee is expected to work independently and complete assignments with little supervision. This position receives administrative direction from the Executive Director.
Duties:
ESSENTIAL DUTIES
The statements contained below reflect general details as necessary to describe the principal functions of the job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise balance the workload.
An essential function is a duty or responsibility that is critical or a unique component of the job and is required to be performed with or without reasonable accommodations.
· Assists the Executive Director, coordinates and manages calendar, sets appointments, arranges travel schedules, organizes conferences, and handles incoming telephone calls.
· Takes and transcribes dictation or tape recordings as needed, reads incoming mail, logs and routes that which does not require the ED’s personal attention to proper official, and independently composes appropriate responses to routine correspondence.
· Meets public officials, reporters, business associates, residents, and others.
· Provides accurate and reliable information pertaining to Authority procedures, policies, and activities.
· Gathers source data and materials for reports, articles or speeches, conducts research, prepares presentations, and assists the ED in drafting and composing of routine and non-routine internal and external correspondence.
· Establishes and maintains a comprehensive filing system for the executive office.
· Develops, implements, and maintains procedures for the effective and efficient operation of the executive office.
· Coordinates and prepares all logistics related to Board and Senior Staff meetings.
· Attends Board meetings and records minutes.
· Coordinates the assemblage of information/documents relating to follow-up items for the ED’s review and approval.
· Provides assistance in the search for real estate that may be suitable for addition to the Authority’s Public Housing or Affordable Housing portfolio and/or other real estate as may be directed.
· Performs special projects.
· Perform related duties and responsibilities as required.
CORE COMPETENCIES
The following personal attributes are considered essential requisites for effective performance of the holder of this position.
· Problem Solving Expertise: Identifying and defining problems/goals including scope and sequence of priorities for attainment; selecting and implementing alternative solution strategies; and supervising resources, constraints, and contingencies.
· Influencing Capabilities: Actions designed to assure the achievement of identified objectives in the area of functional responsibilities; accurate analysis of situations with appropriate related follow-up and supervisory approach responses; effective management of interpersonal behavior and/or conflict; demonstrated high level of adaptability required to effectively manage diverse, changing, and even competing task expectations.
· Supervisory/Administrative Skills: Basic set of supervisory skills involved in the efficient administration of the function including directing, implementing, motivating/communicating, and evaluation of the services It provides for the organization.
· Positive Thinking & Attitude: Maintains a positive work environment by creating job motivation, remaining enthusiastic about taking challenges, demonstrating an “I care” attitude, approaching others in a pleasant, happy, upbeat manner, and always finding the positive aspect of a negative situation; ability to resolve conflict in positive ways.
· Communicates Effectively: Presents ideas and influentially through various means; identifies/shares important information in a timely manner; appears knowledgeable and confident in communicating information.
· Work Ethic: Dependable and meets commitments by exhibiting willingness to put in extra hours or extra effort to get the job done; available and presentable for work on a consistent and timely basis.
· Organization: Develops plans to achieve objectives by identifying resources needed, time allocations, and anticipated obstacles; utilizes planning tools and methods for prioritizing, organizing and following through.
Qualifications:
MINIMUM REQUIREMENTS
· Bachelor’s Degree from an accredited college or university with major course work in a Business Administration or other related field desired.
· Three (3) years of experience in administrative support and/or office management.
· Any combination of experience and training would likely provide the required knowledge and abilities are qualifying.
· Computer proficiency in MS Windows operating system and MS Office software including Word, Excel, Outlook and PowerPoint; and the ability to operate internet applications and electronic mail.
· Florida Class “E” driver’s license and be insurable by PCHAs liability and fleet insurance carrier.
QUALIFICATION PROCEDURES
Applications will be reviewed for relevant experience, education and training. Applications must be detailed and complete for proper evaluation. The best-qualified applicants may be required to complete further testing, which may consist of any combination of written, oral or performance examinations. Responses to supplemental questions are required if applicable.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
· Public and subsidized housing program principles, policies and operations as well as agency policies and procedures.
· Business English, spelling, grammar, punctuation, and math.
· Current technology and computer hardware/software.
· Pertinent Federal, State and Local laws, codes and regulations.
Ability to:
· Interpret and apply Federal, State and Local policies, laws and regulations.
· Be highly organized for fast-paced office environment.
· Work independently on complex and confidential tasks.
· Compose effective and accurate correspondence and to deal with non-routine and complex matters.
· Deal with the public in an effective and courteous matter and to establish and maintain effective working relationships with the organizational leadership, staff, other organizations, residents and the general public.
· Establish and maintain an orderly, easily understandable, and secure filing system.
· Operate office equipment including computers and supporting word processing and spreadsheet applications.
· Communicate clearly and concisely, both orally and in writing.
PHYSICAL DEMANDS AND WORKING CONDITIONS
· Office environment.
· Driving a vehicle to conduct work.
· Work Monday – Friday; some weekends may be required, hours to be determined.
· Hearing and speaking to exchange information in person or on the telephone.
· Seeing to read a variety of materials and to drive.
· Dexterity of hands and fingers to operate a computer keyboard.
· Sitting for extended periods of time.
· Operate mailing and other equipment.
· Contact with dissatisfied or abusive individuals.
ADA STATEMENT
In compliance with the Americans with Disabilities Act, the Pinellas County Housing Authority will make reasonable accommodations to the known disability of a qualified applicant or employee to enable people with disabilities to enjoy equal employment opportunities, if it would not impose an “undue hardship” on the operation of the employer’s business.
ETHICS
As a governmentally funded agency, PCHA is committed to maintaining the highest of ethical standards. Applicants selected for employment are expected to perform work responsibilities with the highest degree of integrity, professionalism and honesty, to merit the respect of co-workers, clients, partners, vendors and the general public. Applicants selected for employment are also expected to serve the public with dedication, concern, courtesy and responsiveness.
DISCLAIMER
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
This position specification is not an employment agreement or contract. Management has the exclusive right to alter this position specification at any time, without notice.
PCHA is an Equal Opportunity Employer.
Job Type: Full-time
Pay: $43,035.37 – $63,932.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Largo, FL 33778: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- Bachelor’s (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 2 years (Preferred)
Work Location: One location
