Executive Assistant Part Time could turn into full time
Kelly Bosetti is a woman business owner based in Clearwater, FL of CEA, Second Sol Studies, and the LLC Haysam and is looking for an executive personal assistant to help with her three businesses.
❖ CEA is a boutique Advertising and Marketing agency that specializes in helping home builders, developers, and communities grow their brands.
❖ Second Sol Studios is a video production and content creation studio which offers entrepreneurs, startups, freelancers, and production professionals the tools, talent, and environment they need.
❖ Haysam is a real estate LLC that includes the domain of business property management.
Overview:
Kelly is looking for an Executive Assistant with a strong background in bookkeeping, event planning, and assisting c-level executives. This person will be responsible for both Bookkeeping and the following responsibilities: event coordination, managing calendars, making travel arrangements for the CEO, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to adapt and be agile.
Job Responsibilities:
● Assisting with Big Client Events: helping with coordinating client events with logistics, and vendor relationships.
● Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards
● Answering telephone calls and emails from customers and clients and directing them to relevant staff
● Helping with Client proposals
● Bookkeeper tasks such as overseeing the company’s accounts payable and receivable, payroll, and daily financial entries.
● Perform daily accounting tasks such as monthly financial reporting, general ledger entries, and record payments and adjustments
● Monitoring office supplies and ordering new stationery, furniture, appliances, and electronics as required
● Interviewing and training new office employees and organizing their employment paperwork
● Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
● Reporting office progress to senior management and working with them to improve office operations and procedures
● Maintain office and office property needs
● Working directly with the CEO and helping her with daily task and client management
● Take part in New Hire onboarding, handle write-ups, notice, letters of recommendation or other employee-related issues.
What were looking for/ Our Requirements:
MUST HAVE:
● 4-6 years of secretarial or administrative experience for a c-level executive
● Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
● 3-5 years of QuickBooks and bookkeeping experience
● Event Planning and Coordination
● 2-3 years of experience as an office clerk, administrative assistant, secretary or similar role
● Excellent time management skills and ability to prioritize work
● Organization and the ability to multitask to complete a wide variety of tasks
● Flexibility to help them adjust to new tasks if the company or office needs change
● Working knowledge of mail processes, including how to use postage machines
● Proficient in Microsoft Office suite
● Bookkeeping skills
● Reliability and discretion
Preferred:
● Associate’s degree from an accredited college
● Year-for-year basis substitute for a college degree.
