The Salvation Army, an internationally recognized non-profit, faith-based organization, has an opening for an Executive Secretary at the Tampa Area Command, located in Tampa, FL.
Job Summary
Manages and oversees the administrative functions of the office to ensure effective and timely workflow processes; Acts as information expert on all administrative functions of the office in order to relieve the Area Commander of administrative details and tasking of the office; performs advanced, complex, and often confidential administrative office work with a broad scope of responsibilities; prepares advanced and technical reports and spreadsheets from start to finish; evaluates office procedures and processes to ensure proper and efficient operation; manages communication into and out of the department; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding departmental operations and ensures the office runs smoothly while the supervisor is absent; Serve as a lead worker or mentor to other AC clerical employees.
Knowledge, Skills, and Abilities
Knowledge of general office practices and procedures. Knowledge of effective and efficient recordkeeping practices and procedures. Knowledge of Microsoft Word and Excel, Publisher and PowerPointe. Knowledge of virtual programs; Skype, Zoom and Microsoft Teams. Knowledge of the English language including proper grammar and punctuation. Knowledge of basic mathematics. Knowledge of accepted practices and techniques involved in, recordkeeping, public relations, interpersonal relations, and business communications both oral and written. Skill in managing conflicts within the office environment. Ability to learn the broad scope of department operations and services in order to serve as an information expert and to provide assistance in a timely and effective manner. Ability to input financial information into spreadsheets and reports paying close attention to detail. Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized. Ability to gather, compile, and assemble information into a final product for letters, records, reports, etc. Ability to plan, organize, and prioritize work in order to accomplish work in compliance with quality standards and deadlines. Ability to learn and manage the responsibilities and processes of the office of the Area Commanders. Ability to evaluate projects and processes to determine their overall effectiveness. Ability to determine the most effective and efficient method to accomplish work objectives and goals and to work under limited supervision. Ability to prepare spreadsheets and to maintain computer databases. Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner. Ability to build and maintain effective and professional relationships with employees. Ability to maintain the confidential nature of the department. Ability to serve as a lead worker to clerical personnel including assigning and monitoring work for accuracy and completeness.
Education and Experience
Associate degree in Business, Finance, English or related field, and five years progressively responsible experience performing administrative work in a general office, with at least two years at the executive level, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Physical Requirements/Working Conditions
Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like. Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.
All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.
Additional Comments:
All employees recognize The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.
To apply, please select the “Apply Now” icon at the bottom of this positing.
Application Submittal Period: 06/08/23 – 06/18/23
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
