Position Summary:
The Facilities Coordinator is responsible for overseeing the implementation and consistent operation of a portfolio of geographically dispersed office locations (“Facility”) across multiple BRP operating groups. The Facilities Coordinator coordinates with local leaders and BRP IT, Marketing, Accounting and other supporting functions to ensure that each Facility delivers a positive working environment for colleagues, clients and visitors. The Facilities Coordinator is responsible to ensure the efficient delivery of Facility specific services (utilities, lawn care, pest control, access control, etc.) as required, and manages project teams to execute Facility improvements, moves and opening/closures/consolidations. The Facilities Coordinator establishes and maintains a real property asset inventory for each Facility assigned.
Principal Responsibilities:
- Ensures furnishings and equipment for each Facility are in proper working order and available for use
- Maintains Facility physical space, ensuring a safe, clean and functional environment which meets local and federal regulations
- Receives, manages, and processes work order requests; ensures problems are resolved quickly.
- Coordinates and implements support services at each assigned Facility (utilities, lawn care, pest control, access control, etc.) as required
- Acts as liaison between Regional Firm Administrators (RFA’s) and any outside contractors or vendors needed to resolve specialized problems
- Sources and schedules contractors and vendors to resolve facilities related issues
- Drafts and implements preventive maintenance schedules for buildings and equipment as required for each assigned Facility
- Implements preventative maintenance contracts as required (i.e. HVAC, plumbing etc.)
- Ensures safety standards are followed throughout assigned Facility locations through regularly scheduled audits and reporting
- Participates as a member of the disaster preparedness and emergency response planning team and actively supports local Facility leaders with disaster preparedness and emergency response training and resources as required
- Partners with IT and HR to facilitate office and colleague move requests, office openings/closings/consolidations and improvements
- Establishes, manages and updates a real property asset inventory for each Facility assigned
- Performs other related duties as assigned
Knowledge, Skills and Abilities:
- Excellent organizational skills with high detail is required
- Excellent interpersonal skills, ability to communicate and connect with multiple levels of leadership, inside and outside the Firm, is required
- Excellent diplomatic communication skills, verbal and written, that are clear, quick and concise is required
- Experience with managing projects on their own and leading project teams is required
- Intermediate experience with Microsoft Excel, Word, PowerPoint and Outlook is required
- Experience with facilities, project or real estate management is highly preferred
- Multi-site oversight experience is preferred
Special Working Conditions:
Fast-paced, multi-tasking environment.
Occasional travel required
