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Provide general overall FM services including continuous monitoring of facility.

Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable.

Area of Responsibility Administrative Function

Assist Facility Management Team with tactical planning for the team’s goals and objectives

Provide facility specific assistance to the project management team as needed or requested

Manage and maintain small facility management tasks as assigned

Coordinate special events in support of client or JLL

Provide support for meetings and conference room reservations as needed and directed

Assist with the coordination and scheduling of maintenance activities

Answer property inquiries via phone, fax and email

Finance Function

Manage all PO and WO processes (create, goods receipt, WO management) vendor invoice submission accordingly for multiple locations

Assist finance team with PO and vendor invoice problems or issues

Support monthly finance activities/deliverables according to finance calendar

Assist with budgetary requests, analysis and variance reporting

Helps support facility specific cost savings targets

Support finance training of new operations team in conjunction with finance team

Communication and Relationship Coordination

Provide general overall facility management services including continuous monitoring of office/facility

Act as an interface with client, visitors and guests

Ensure appropriate follow up with customers

Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption

Compliance

Properly and effectively administer and maintain all security systems

Supports requests associated with Jones Lang LaSalle

Management, Operations and Financial audits

Ensure vendors and employees follow the proper safety and on-and-off-boarding procedures

Any and all other duties and tasks assigned.

Knowledge, Skills & Abilities Education/training

Associates degree in facilities management, building business or other related field

Bachelor’s degree preferred

Years of relevant experience

2 years’ experience with Facility or Property Administration

Skills and knowledge

Superior customer service skills and orientation

Ability to maintain professionalism at all times under stressful situations

Ability to plan and manage work under time constraints

Ability to multitask and work without direct supervision

Proficient in MS Office, and possess strong written, verbal and people skills

Strong organizational skills and collaborative style

Other abilities

Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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