| Makes routine periodic walk-throughs of office
Maintains appearance of office Helps to plan office moves Escorts vendors upon their arrival Coordinates work orders, ensuring that vendors complete assignments Follow up on vendor no-shows Processes purchase orders as required Maintains iSpace/eSpace seat assignment application Is familiar with critical engineering infrastructure components and systems Assists with Onboarding/Departure processing, as required Assists with site Onboarding orientation Looks for cost savings and efficiency opportunities Ensures working order of emergency supplies and maintains shelter in place supplies Assists with firm sponsored events as appropriate (e.g. charitable events, flu shots, etc.) Maintains a comprehensive procedures manual Tracks site activity metrics Assists site supervisor with communications with building management Is familiar with all managed service job responsibilities and prepared to step in where needed to cover staff shortages Handles sensitive and/or confidential documents and information responsibly, and with integrity. Communicates professionally via email and verbally Provides photos for MSIDs Prepares miscellaneous reports and assists with special projects as requested Other duties may be assigned as required based on business needs. Required Skills Microsoft Word, Excel, PowerPoint Ability to quickly learn proprietary systems Excellent written and oral communication Provide premiere service to clients with a “can do” attitude OTJ-ADM https://www.indeed.com/cmp/Rr-Donnelley?campaignid=vjcmpinfo&from=vjcmpinfo&fromjk=3d9c3b556a835d6f |
