Facilities Coordinator – RR Donnelley (Tampa)

• Makes routine periodic walk-throughs of office
• Maintains appearance of office
• Helps to plan office moves
• Escorts vendors upon their arrival
• Coordinates work orders, ensuring that vendors complete assignments
• Follow up on vendor no-shows
• Processes purchase orders as required
• Maintains iSpace/eSpace seat assignment application
• Is familiar with critical engineering infrastructure components and systems
• Assists with Onboarding/Departure processing, as required
• Assists with site Onboarding orientation
• Looks for cost savings and efficiency opportunities
• Ensures working order of emergency supplies and maintains shelter in place supplies
• Assists with firm sponsored events as appropriate (e.g. charitable events, flu shots, etc.)
• Maintains a comprehensive procedures manual
• Tracks site activity metrics
• Assists site supervisor with communications with building management
• Is familiar with all managed service job responsibilities and prepared to step in where needed to cover staff shortages
• Handles sensitive and/or confidential documents and information responsibly, and with integrity.
• Communicates professionally via email and verbally
• Provides photos for MSIDs
• Prepares miscellaneous reports and assists with special projects as requested
• Other duties may be assigned as required based on business needs.

• Microsoft Word, Excel, PowerPoint
• Ability to quickly learn proprietary systems
• Excellent written and oral communication
• Provide premiere service to clients with a “can do” attitude

OTJ-ADM